Where do we record email time and Time Study time?
Where should system-wide or multi-divisional meeting time
be recorded?
I don't see an appropriate task in the Center that I think
I should use. Where should I record it?
Where should I record reshelving of videos and microforms?
Where can I record manuscript and archives processing?
· Breaks don't get recorded as such, so you
should just merge break time into your estimates of task time during the day.
· Use AS09, Administrative & Support
Services Time Study Activities for time spent on the Time Study (where it
accounts for more than 15 minutes during the day). Use AS05 Other to deal with email that doesn't fit
elsewhere. BUT, most email will fit in
another task; the format is not the issue, it's the nature of the task
associated with the email. Some may
fall in a number of the different AS tasks, e.g., AS03, AS06, AS07, AS09, AS10,
and some will fall in product centers.
· If people feel as if they spend 15 minutes
or more during the week on dealing with spam, the best place to put it would be
AS05 Other. Make a note on the back of
a data sheet about using this for spam email.
· Yes, if this time is specifically targeted
toward a particular meeting. This is a
change from fall 2003.
· If the meeting is primarily related to one
product/service center, use the Meeting Time in that Center, e.g., ISAG--UA04
or IN04; CAAG--CR04; CDAG--CD04, CAAG--CA04, Strategic Planning--MP04.
If the meeting is not so focused, use the meeting time category in AS,
AS04.
· If the Center is right, check the list of
administrative types of activity given in AS03 and if that fits, use the xx03
task (in the center you've decided on).
Reviewing the Common Definitions may be helpful. If the task really doesn't seem to fit
anywhere, use the Other (xx05) category.
· The descriptions are meant to be
illustrative and not exhaustive for that task.
If that task name/function is the closest fit for what you're doing, use
it. You may want to be familiar with
all the other related centers and tasks so that you're aware of other possible
places to record time.
· AU06--Solving Problems and Maintaining
Software/Hardware. Include machine maintenance
for photocopiers and reader/printers here as well. If you're helping users with machines, though, put it in UA02
User Assistance Consulting and Problems
· Record the type of task you're performing
while you wait for someone to help. You
may be performing administrative tasks, CR03 or UA03 or AS03, or you might be
doing selection, CD06, etc. However, if
while you're waiting, no library-related work is being performed, use UA11
General Desk Coverage--No library work performed; this might be true of
students studying, for instance. Or
surfing the web unrelated to any other tasks or library work.
· Activity that's related to the evaluative
part of your collections kind of work should probably go in CD--what
disciplines need more money, will a particular transfer negatively affect the
balance of the collecting, are we spending the right amount on monographs vs.
serials vs. e-resources, etc. If it's
just statistical reports, moving money from place to place, creating fund
records, etc., then it's more acquisitions activity.