Time Centers and Tasks

June 10 - 16

Overhead Centers: Activities not resulting in products or services but supporting provision of products and services 19

Common Definitions 19

Training, Revision, Procedures, and Policies 19

Consulting and Problems 19

Administrative Work 19

Meetings 19

Other 19

Email: There are no tasks to use specifically for email. Determine the type of work being completed by using email, such as administrative work, consulting and problems, general reading, etc and then select the correct center. 19

AC Acquisitions 19

CA Cataloging_ 19

CD Collection Development and Management (Center does not include pre-order searching, acquisition record creation/maintenance or fund accounting, all of which are covered in the Acquisitions Center) 19

CM Catalog Maintenance_ 19

CR Circulating Materials (includes Media and Reserve Services) 19

DC Digital Collections: Creation and Management 19

DP Development and Public Relations 19

ER Electronic Resources (does not include work related to locally digitized material) 19

IL Inter-Library Loan and Document Delivery 19

IN Instruction_ 19

MP Major Project 19

MA Manuscripts and Archives 19

PR Preservation_ 19

SS Storage and Stacks Maintenance_ 19

UA User Assistance (if staff working at a public desk are performing other work, record the time in the appropriate center for the work being performed) 19

VP Volume Preparation_ 19

Staff Allocations Project

Time Centers

January 2004 Revised Jan 22

Overhead Centers: Activities not resulting in products or services but supporting provision of products and services

AS Administrative & Support Services

AS01 Training, Procedures, and Policies

AS03 Administrative Work

· Administrative work, statistics review and analysis, reports, memos

· Job related reading requiring response

· Planning and strategizing

· Vision and direction of library initiatives

· Evaluation and assessment of programs and resources

· Overseeing operations and services; analyzing, assessing and monitoring services/products; user assessment studies

· Vendor relationships

· License negotiations. Put electronic resource work in its own center

· Administrative work covering multiple product centers and cannot be easily divided between product centers

· Creating/maintaining staff web sites

AS04 Meetings: not related to a Product/Service Center

· All institution sponsored meetings, demonstrations and presentations not related to a specific product/service center. If the meeting concerns product and service center issues, place time in the appropriate product/service center. Includes travel time to meetings, but if work accomplished during travel, count in appropriate center.

· Consulting and referring, responding to inquiries

· Includes preparation time

AS05 Other

AS06 Professional Work

· Research, writing, teaching not included in position description, vitae preparation, professional service, conference attendance and meetings not required by position. Includes travel time to meetings, but if work accomplished during travel, count in appropriate center

AS07 General Reading

· Informational reading for professional development (journals, books, reports, memos)

AS08 Staff Development

· Demonstrations and presentations

· Annual performance reviews; employee conferences

· Recruitment strategy development

AS09 Time Study Activities

AS10 Office Management

· Typing, filing, organizing, sorting, photocopying, inputting and editing, statistics compilation, scheduling meetings and appointments, completing questionnaires, maintaining calendars, travel arrangements, maintaining unit supplies, etc.

AS11 Business Activities

· Library-wide supplies maintenance.

· Acquisition of supplies from vendors

· Mail room functions

AS12 Building Activities

· Maintenance and monitoring

· Opening and closing activities

· Planning and construction activities

AS13 Grants Preparation and Maintenance

AS14 Personnel Activities

· Hiring and firing

· Policies and procedures

· Benefits

AS15 Budget Activities

AS16 Copyright Management

AU Automation and Systems

AU01 Training, Procedures, and Policies

· Limited to general knowledge training and demonstrations that cannot be limited to a specific Center (e.g. E-mail training). If intended for performing tasks in a Center (e.g. acquisition vendor system), record time in appropriate Center. If supports work in more than one Center, split time accordingly. Allocate training time to the appropriate Center whenever possible

· Demonstrations and presentations

· Procedure and policy documentation

· Revising of other’s work when done as a separate task

AU02 Consulting

· Consulting and responding to inquiries and questionnaires

· Liaison work