November
10-17, 2003
AS
Administrative & Support Services
LV
Leave
AC
Acquisitions
CA
Cataloging
PR
Preservation
DC
Digital Collections: Creation and Management
SS
Storage and Stacks Maintenance
CD
Collection Development and Management
IN
Instruction
IL
Inter-Library Loan and Document Delivery
DP
Development and Public Relations
·
Liaison work
·
Administrative work,
statistics review and analysis, reports, memos
·
Job related reading
requiring response
·
Planning and
strategizing
·
Vision and direction of
library initiatives
·
Evaluation and
assessment of programs and resources
·
Overseeing operations
and services; analyzing, assessing and monitoring services/products; user
assessment studies
·
Vendor relationships
·
License negotiations
·
Administrative work
covering multiple product centers and cannot be easily divided between product
centers
·
All institution
sponsored meetings, demonstrations and presentations not related to a specific
product/service center. If the meeting
concerns product and service center issues, place time in the appropriate
product/service center. Includes travel time to meetings, but if work
accomplished during travel, count in appropriate center.
·
Consulting and
referring, responding to inquiries
·
Research, writing,
teaching not included in position description, vitae preparation, professional
service, conference attendance and meetings not required by position. Includes
travel time to meetings, but if work accomplished during travel, count in
appropriate center
·
Informational reading
for professional development (journals, books, reports, memos)
·
Demonstrations and
presentations
·
Annual performance
reviews; employee conferences
·
Recruitment strategy
development
·
Preparation time for
committees like library staff association, library faculty, university faculty
senate, promotion and tenure committee activities, university committees,
selection committees, interinstitutional committees.
·
Typing, filing,
organizing, sorting, photocopying, inputting and editing, statistics
compilation, scheduling meetings and appointments, completing questionnaires,
maintaining calendars, travel arrangements, etc.
·
Supplies maintenance and
acquisition
·
Mail room functions
·
Maintenance and
monitoring
·
Opening and closing
activities
·
Planning and
construction activities
·
Limited to general
knowledge training and demonstrations that cannot be limited to a specific
Center (e.g. E-mail training). If intended for performing tasks in a Center
(e.g. acquisition vendor system), record time in
appropriate Center. If supports work in more than one Center, split time
accordingly. Allocate training time to the appropriate Center whenever possible
·
Demonstrations and
presentations
·
Procedure and policy
documentation
·
Revising of other’s
work when done as a separate task
·
Consulting and
responding to inquiries and questionnaires
·
Liaison work
AU05 Other
·
Diagnosing and handling
problems with hardware and software and other automation related activities.
Checking records for system functionality
·
Setting up/installing
software. Reading and deciphering documentation, calling vendors, initializing
disks. Hooking up and maintaining hardware
·
Programming, developing
applications, setting up databases and spread sheets, documenting
·
General Web design
support and digital services support
·
Tape and file
processing; backing up; loading and copying new records and indices
·
Organizing and maintaining file structures
·
Training: Used by
individuals training others and staff being trained who are accomplishing no
work. If work is accomplished, time is counted in appropriate task.
·
Demonstrations and
presentations
·
Procedure and policy
documentation
·
Revision of other’s
work when done as a separate task
·
Consulting and
responding to inquiries and questionnaires, including e-mail
·
Problem-solving falling
outside of normal procedures and guidelines. Often work is referred because an
individual did not know how to proceed. Does not refer to complex investigation
or verification which is part of an assigned task
·
Liaison work
·
See activities listed
under AS03
·
If the administrative
work covers more than one product or service center, split time between
product/service centers. If the administrative work covers many
product/service centers or library-wide issues, place time in AS03
·
All time spent in
meetings
·
If a meeting covers
more than one product or service center, split time between product/service
centers. If a meeting covers many
product/service centers or is administrative in nature, place time in AS04
·
Use for unusual activities
that are not identified by the center definitions
·
Evaluating costs,
terms, and sources; vendor analysis and
report preparation
AC04 Meetings
AC05 Other
·
Mail preparation
(labels, boxes, envelopes)
·
Sorting, shelving,
distributing
·
Other
·
All pre-order searching
(resulting records may be used for both cataloging and ordering purposes) and
searching of gifts for a retention decision
·
All creation of order
records and first-time preparation of check-in records (on or off-line)
Assigning vendors and determining exchange partners
·
Estimating prices and
verifying discounts
·
Serial source changes
·
Claims, cancellations,
and all correspondence
·
Updating order and
check-in records
·
All associated record
filing and pulling