PERIODICALS MAINTENANCE DUTIES

Revised 02/06

Activity	Assign to:				Problems/Questions
	Unit		Person		Talk To
Apply property stamp and theft detection strips to incoming unbound periodicals and newspapers. If workload too heavy, strip selectively based on use. Place those newspapers on sticks that are so designated based on the Newspaper Retention policy		Periodicals		Janie King		Janie King
Update Newspaper Retention Policy as necessary		Periodicals		Janie King		Janie King
Maintain newspaper stacks in reading room and those sent to stacks awaiting microfilm based on Newspaper Retention Policy. Shelve newspapers not on sticks. Recycle newspapers after removal from reading room and stacks		Collection Maintenance		Lockaby/McKee		Kelly Lockaby or Matt McKee
Reshelve current journal issues found in blue boxes in the reading room and stacks		Collection Maintenance		Lockaby/McKee		Kelly Lockaby or Matt McKee
Place new issues on shelves in RR. While shelving check for missing issues; note discrepancy in shelving journal. Pull current issues ready for binding from periodical reading room and place in designated space in Periodicals office.		Collection Maintenance		Lockaby/McKee		Kelly Lockaby or Matt McKee
Claim issues not received to SERCLAIM—1^st & 2^nd claim only. Maintain claims information in notebooks and on labels in Reading Room. Monitor information recorded in Shelving Journal so claims can be submitted in a timely manner. Notify Sprouse when it is noticed that replacements should be ordered for issues rec’d on Acorn but missing in RR.		Collection Maintenance		Lockaby/McKee		Kelly Lockaby or Matt McKee
Order Replacement issues. Record information on labels in Reading Room.		Periodicals		Janie King		Janie King
Prepare materials for binding. Enter binding info into Acorn binding folder; perform final check for errors.		Periodicals		Janie King		Janie King
Deliver binding bi-weekly to Binding Unit-TS-GLB. Perform quality control check upon return from bindery		Periodicals		Janie King		Janie King
Update reading room labels		Periodicals		Janie King		Janie King
Maintain duplicate issues and weed as materials are prepared for binding. Send surplus dups to Absolute Backorder Service		Periodicals		Janie King		Janie King
Preservation activities: Ensure missing pages for bound journals are replaced in a timely manner through ILL. Order repl. pages via ILL or obtain from another division. Create item records for bound volumes pulled for Book Repair and left on truck in Circulation area		Collection Maintenance		Lockaby/McKee		Kelly Lockaby or Matt McKee
TS– liaison for periodical support & questions regarding title cessations/cancellations, title changes, microfilm routing/receipt, binding, single issue repair		Periodicals		Janie King		Janie King
Shelving Bound Periodical Journals, shifting, range labels, transferring to Annex, replacing periodical labels		Collection Maintenance		Lockaby/McKee		Kelly Lockaby or Matt McKee