CATALOGING STATISTICS CODES

I. New cataloging codes.

A. NON-PCC-RELATED NEW CATALOGING

1. (oc)
Use for originally cataloged records for new material, including records input directly into Acorn and added to OCLC. This does not include retrospective conversion or records input into OCLC from NUC copy. Note: It does not include any record done as part of the PCC program.

2. (ai)
Use for records input from scratch into Acorn but not added to OCLC at all.

3. (rc)
Use for retrospective conversion of anything we had previously cataloged "manually," no matter what the source of cataloging copy (our own cards, NUC, OCLC, whatever). Use even if the record is input directly into Acorn and not added to OCLC. Note: If you are reconning an item and you enhance/upgrade/enrich/PCC-ize an OCLC record, you should use "le," "me," or a "p" code rather than "rc."

4. (le, lu, lm)
Use "l" in the first position if the copy you started out with is of one of these types:

• Basic speed-level LC copy (DLC/DLC in 040 and blank enc lvl, for monographs)
• LC copy entered by member library (DLC in first position in 040)
• PCC full-level records ("pcc" in 042 and blank enc lvl)
• LC CIP records
• LC minimal-level cataloging, even though it does not include a call number
• LC copy taken from NUC and input by us into OCLC (for new items)
• LC copycat
• Libraries VU considers equal to LC in quality of their copy for predetermined subjects (see table below):

The code in the second position establishes what has been done to or with the copy.

• Use "e" if any change has been made to an OCLC non-serial record (enhancing, enriching, upgrading), but NOT as part of the PCC program. This overrides the "u" and "m" codes. Also, use "le" or "me" rather than "rc" if you are reconning an item and you do an enhance/upgrade/enrich in the process.

• Use "u" if no change is made to the copy other than these:

• shifting of the cutter to match our shelflist (if you recutter under a different entry element, use "m")

• a change in series entry accomplished before the item comes to the cataloger

• a change in captioning in a series field

• taking out extraneous OCLC fields

• Use "m" if any other change is made to the copy.

5. (me, mu, mm)
Use "m" in the first position if the copy you started out with is of one of these types:

• PCC core records ("pcc" in 042, "core" in 039)
• CONSER non-LC copy
• Member copy from libraries "approved" for high-level copy cataloging
• NUC non-LC copy
• Plain vanilla OCLC member copy not fitting any of the categories in section 3

The code in the second position describes what has been done to or with the copy. The guidelines are the same as in section 3, above.

6. (ve)
Use when you enhance (on OCLC) a provisional vendor-supplied record (such as those put in by Casalini, Harrassowitz, and Puvill) if you for all intents and purposes are recreating the record from scratch. (In other words, there is no LC call number, subject headings are missing or inadequate, name access points must be checked and changed, etc.) Do NOT use this code when you revise such an OCLC record locally but do not enhance on OCLC—use "mm" instead.

B. PCC-RELATED NEW CATALOGING

Whenever PCC work is involved in the cataloging of an item, use one of the following codes.
Note: When you use an existing PCC record but do nothing to it on OCLC, do not use one of these codes; use an "l" or an "m" code as shown above.

1. (po)
Use when you create an original, full-level PCC record from scratch.

2. (pc)
Use when you create an original, core-level PCC record from scratch.

3. (pm)
Use when you upgrade a non-PCC member record on OCLC to a full-level PCC record.

4. (px)
Use when you upgrade a non-PCC member record on OCLC to a core-level PCC record.

5. (pu)
Use when you upgrade a core-level PCC record on OCLC to a full-level PCC record.

6. (pv)
Use when you upgrade a provisional vendor record (such as those from Casalini, Harrassowitz and Puvill) to a full-level PCC record.

7. (pz)
Use when you upgrade a provisional vendor record to a core-level PCC record.

C. CONSER-RELATED NEW CATALOGING

Whenever you enhance/update a serial record on OCLC as part of the process of cataloging a new item (which we are allowed to do as a CONSER Enhance library), use one of these codes. Note: As CONSER Enhance members, we are supposed to keep statistics on how many CONSER records and how many non-CONSER serial records we enhance. These two codes, along with corresponding "r" codes, will help us do that.

1. (co)
Use when you create an original, full-level CONSER serial record on OCLC.

2. (ce)
Use when you enhance/update a CONSER serial record on OCLC.

3. (cm)
Use when you enhance/update a non-CONSER serial record on OCLC.

Note: These recataloging codes are combined with the initials and the recataloging date, and should go at the beginning of the first 951 field, like this: re;pw;052003; . They should precede any new-cataloging code which is already there.

II. Recataloging Codes

A. NON-PCC-RELATED RECATALOGING

1. (rr)
Use when you revise a previously cataloged record on Acorn but do not change any records on OCLC. Cleanup of typos on previously cataloged records, bib file maintenance resulting from authority work, and other such minor local cleanups do not require any code at all.

2. (re)
Use when you revise a record on Acorn and enhance/upgrade/enrich the corresponding record on OCLC as well (other than through the PCC program or the CONSER program).

B. PCC-RELATED RECATALOGING

Note: Use one of these codes when you do PCC work on OCLC even though you are only recataloging an item we previously cataloged.

1. (rm)
Use when, in the course of recataloging a previously cataloged item, you upgrade a non-PCC member record on OCLC to a full-level PCC record.

2. (rx)
Use when, in the course of recataloging a previously cataloged item, you upgrade a non-PCC member record on OCLC to a core-level PCC record.

3. (ru)
Use when, in the course of recataloging a previously cataloged item, you upgrade a core-level PCC record to a full-level PCC record.

C. CONSER-RELATED RECATALOGING

1. (rs)
Use when, in the course of recataloging a serial, you enhance a CONSER (including LC) record on OCLC.

2. (rn)
Use when, in the course of recataloging a serial, you enhance a non-CONSER serial record on OCLC.

Short version of Cataloging codes

approved at team meeting, 1/6/98, further modified 1/23/98; further modified 5/4/99;Last modified 8/11/01;5/2003