Unwanted or Defective Books Procedure for CAT
There are times when material is reviewed by the cataloger and found to be of questionable merit for the collection, for any number of reasons (e.g., we already have a better edition in the stacks, etc.). The cataloger consults with the bibliographer to decide if the library wants to discard the book. Once a decision to discard is made, follow these steps:
If the book is a firm order or was received on one of our approval plans:
- Discharge
- Un-transit
- Note the 952 with reason for returning to OS
- Shadow at title level if this is the only copy, or at the copy level if there are other items linked to the title
- Charge to 373643 (OS charge)
- Send to OS
- OS will notify Maintenance to have the OCLC symbol removed for Promptcat records
If the book is a gift:
- Discharge
- Un-transit
- Change home location to WITHDRAWN
- Note the 952 with decision to discard
- Shadow at title level if this is the only copy, or at the copy level if there are other items linked to the title
- Send to Collections Development
Annex duplicates
Books being rejected because they are duplicates of Annex material:
Explanation: The current Annex policy states that they will not accept duplicates. Order Services should return to Collections Development any gifts that are found to be duplicates of Annex material. Should CAT discover an unintentional duplication, the following steps should be taken. The book will NOT be added.
- Discharge.
- Un-transit
- If duplicate was added as duplicate copy: delete the duplicate copy or copies from Acorn.
- If duplicate was added as a new title and cataloging staff finds that it duplicates an existing Annex title: delete the duplicate record at the title level from Acorn.
- Insert a note into the book explaining the situation and send to Collections Development.
Defective books to be returned
If a book is found to be defective and we want to return it, follow the first procedure above (for books which have been purchased but rejected for the collection). The 952 note should state that the book is defective and you are sending it to OS so that they can attempt to return it.
last revised May 16, 2003 (section on defective books added Jan. 17, 2006)