Technical Services Monthly Report
May 2006
DIVISION-WIDE ACTIVITIES:
Tech Services continues to monitor the library community’s
response to LC’s decision to discontinue series
tracing and series authority work. The Metadata Committee has established a Series
Processing Project Team to make recommendations for the library’s handling of
series for the long term. For the short term, the TechForce
has put in place some workarounds that will enable us to continue past series
practice, more or less, while we decide what course of action to take. We hope
that some discussion at
Chris Waldrop reports that the project team charged with
organizing training in the new Workflows Java Client (of which Chris is the
chair) has begun meeting. Machelle Keen also serves
on this team. The present plan is to begin training on Monday, July 17th, in
the GLB Electronic Classroom. Team members are currently contacting
representatives in different departments and outlining the training needs.
In further preparation for the migration to the Java Client, several
staff participated in a teleconference Round Table with other WorkFlows Java client testers and Sirsi
representatives. Order Services continues to help test upgrades of WorkFlows Java, and the Preservation Team has discussed how
they use WorkFlows and what authorizations and
training they will need with the new SIRSI Java client.
May saw the beginning of Divinity's renovation directly under the
feet of Binding/Marking
PERSONNEL ACTIVITIES AND EVENTS:
Two interviews were held for
the E-Resources Librarian position, Janice Adlington
and Sarah Brechner. The Search Committee includes
Mary Ellen Wilson, Mary Beth Blalock, Julie Loder,
Rick Stringer-Hye, Lisa
Shipman, and Roberta Winjum, chair. Many staff
members attended the presentations of the candidates
Mary Charles Lasater and Roberta Winjum
attended both full day sessions of the ExLibris Primo
meetings. Several others attended portions of the two day meeting.
Monica Sanchez and Mary Ellen Wilson attended the monthly Science
Library bibliographers' meeting, to demonstrate how bibliographers may create
Requests and set up reports in Blackwell's Collection Manager.
Mary Charles Lasater attended a two day ALCTS Metadata Standards &
Applications workshop in
Ann Ercelawn
attended the NASIG's annual meeting in
Mary Charles Lasater conducted an all day NACO workshop on corporate
body headings for Molly Dahl and 5 Tennessee Funnel participants.
Sue Davis taught an Introduction to Preservation Workshop on May
11 followed by a tour of the repair lab where Charlotte Lew
showed her wares.
Keith Curd, Mary Ellen Wilson, and Roberta Winjum
assisted with Senior Day.
Some were able to attend David Ruddy's presentation on Cornell's DPubS
project.
Several staff attended the
coffee and donuts meeting with Paul Gherman. Many of
us attended the Meet and Greet with Tracy Primich as
well as her brown bag on the Ford Motor Company Library. Some attended the Divinity Library Coffee Hours and the GLB
staff reception hosted by retired professors.
At month's end Charlotte Lew left on an
extended trip home to Taiwan (she returns June 20) and Daphne Walker began her
summer hiatus (she returns Sept. 6).
Jean Wright’s absence continued.
CATALOGING AND AUTHORITIES:
Jeff Taylor received and
processed the print VU theses. Due to
the increased amount of theses submitted electronically, the print shipment was
about half the normal year-end size.
Additionally, Jeff processed a small number of
Susan Bell finished editing the
VU e-Archive metadata on the History department's Honor theses. She and Roberta
Winjum appreciated a very complimentary thank-you
from Heidi Welch in the History Department.
Yuh Fen Benda worked on cataloging the set
of 130 Chinese language volumes of Zhongguo fo si zhi cong
LITS finished loading the 18th Century
Collections Online records (all 130,000 of them). Nancy Boggess-Korekach
joined the Cataloging and Authorities team helping with the review of the
unauthorized headings lists.
Zora Breeding ordered bibliographic records from OCLC for the Lecture
notes in Computer Science titles published since our cancellation of the print
in 2004. She also added URL’s to print
records for older Lecture Notes titles and showed Gina Berry how to continue
this URL project.
Landmarks of Science records
were loaded and Denise Chavez checked a page of unauthorized headings from that
load.
Yuh Fen Benda continued the project to
reclassify the Dewey books in the Peabody Youth collection.
The Metadata Journal Club read
and discussed the report Karen Calhoun wrote for LC and the rebuttal by Thomas
Mann.
Karen Calhoun's report: http://www.loc.gov/catdir/calhoun-report-final.pdf
Thomas Mann's review: http://guild2910.org/AFSCMECalhounReviewREV.pdf
Statistics:
2628 new titles cataloged by
TS
1675 new titles cataloged by
CAT, 283 of which were original contributions or national level enhancements
407 titles recataloged
1 titles
reconned
269 items withdrawn
11434 new or modified authority
records delivered by Marcive
748 local changes made to names
on bib records outside of normal cataloging
394 local changes made to
subjects on bib records outside of normal cataloging
70 local changes made to series
on bib records outside of normal cataloging
37 authority records
deleted
6427 volumes in the TS
inventory at the Annex as of April 1, 2006
18528 volumes in the TS
inventory at its peak in February 1998
ORDER
SERVICES:
Statistics:
Received and processed:
Serials/Periodicals: 2914
Approvals: 845
Added to Acorn:
SSO's: 100
Gifts: 49
OS received 3728* purchase requests, placed 2767 new orders, and
Speed Cataloged 908 titles.
(*this number represents approximately 31% of the this year's
total requests so far)
Special Projects: Monica Sanchez and Mary Ellen Wilson met with
the Verifier/Receivers to review all current subject and task assignments; some
responsibilities were shifted to realign subject areas for better
coverage. Firm order receiving was also
distributed to better take advantage of such factors as language and subject
familiarity. Current subject
responsibilities of OS verifiers may be found at:
<http://staffweb.library.vanderbilt.edu/rs/techserv/OrderServices/verliaisons.html>
Visitors: Michael Walmsley and Steven
Sutton called on Vanderbilt from YBP, and gave a demonstration of
PRESERVATION:
The new freezer was used for the first time to (hopefully)
exterminate any remaining insects in three art books from
Services, so a good round of freezing was deemed necessary. No other bugs were discovered.
Machelle Keen trained both Amy Stewart-Mailhiot and Teri Bante in the
fine art of binding Government Information publications.
As a result of
There were some interesting labeling snags with Pascal Pia collection items that should have been Baudelaire, but
were sent to the repair lab for boxes by Special Collections.
Charlotte Lew and Sue Davis tackled a
unique housing question for a volume with a large outside tassel. After
multiple discussions and sketching out possibilities, they created a portfolio
design not tried before. The tassel is
protected in a small cylinder of Tyvek.
Linda Davis came to our rescue by helping to rebarcode
our rebind monograph backlog to prepare them for binding. A big thank you goes to Linda.
Binding:
615 monographs
33 rebinds
695 periodicals
36 serials
1379 volumes total
966 new Central paperbacks sorted and 398 selected for
immediate binding (41%).
216 records Acorn periodical/serial records updated as a result of
binding..
Marking:
4539 volumes
250 RUSH items
The regular labeling turn around is within the team goal of one
week.
Repair:
272 volumes were repaired
with 398 treatments.