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Administrative
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Technical Services |
2326 new titles cataloged by TS 1505 new titles cataloged by CAT 180 of which were original contributions or national level enhancements 154 titles recataloged 59 titles reconned 170 items withdrawn 5912 new or modified authority records delivered by Marcive 352 local changes made to names on bib records outside of normal cataloging 532 local changes made to subjects on bib records outside of normal cataloging 54 local changes made to series on bib records outside of normal cataloging 51 authority records deleted 6069 volumes in the TS inventory at the Annex on Nov. 1, 2007 18528 volumes in the TS inventory at its peak in February 1998
Received and Processed
Serials/Periodicals: 2477 Approvals: 950
Added to Acorn SSO's: 80 Gifts: 350
Created 1032 new orders
Speed Cataloged 819 titles
Received 618 new purchase requests
Binding
Monographs: 606 Rebinds: 24 Periodicals: 296 Serials: 29 Total: 955
Rebarcode prep for binding: 58
Marking
Total labeled: 3, 682 RUSH labeled: 405
Repair
Vol. repaired: 255 # of treatments: 468
Division-Wide Activities
Yuh-Fen Benda, Zora Breeding, Molly Dahl, Ann Ercelawn, Mary Charles Lasater, and Sue Davis were official Symphony (the name of the new Sirsi client) testers. The catalogers tested the cataloging functionality of the new system and filled out the required checklists. In the process, some of them used OAK for the first time. Sue tested the label designer functionality.
Technical Services migrated to Outlook in November without major glitches, although there were a few anxious moments. Sue Davis created a PowerPoint slide show for Outlook training purposes and offered 2 training sessions for TSGLB (and other interested) staff in the afternoon of each TSGLB migration day, November 6 and 13. She also helped one-on-one on the mornings of migration day. The Getting Started in Outlook slide show is now posted on the Peabody staff web along with other help documents. Some Technical Services staff also took advantage of the Horizon training sessions that were offered a couple of weeks later. The biggest hurdle for most folks migrating to the new email system was installing the library address book. The next hurdle is the migration of the Mulberry group mailboxes that TS uses for RUSH requests and processing needs. George Anglin assures us that it won't take much training to make the transition to public folders.
The next phase of responding to RUSH requests is to coordinate them with the faculty delivery service. TechForce met with Jim Toplon and Jim Webb to discuss our options.
Michelle Nielsen-Ott joined Order Services on November 12th. We are very pleased to have Michelle working with us. Monica Sanchez has been working closely with Michelle in her training. Michelle has experience with German, French, and Biblical Hebrew. She has not yet been assigned to specific subject areas, but has been working on a myriad of types of materials since she started with Order Services.
Mary Charles Lasater worked with the search committee for the Central Psychology/Sociology Reference/Bibliographer.
Ann Ercelawn and Chris Waldrop served on the electonric resources librarian search committee, which hosted two candidates in Nov.Cataloging and Authorities
Ann Barnette analyzed 55 "Numismatics" titles housed in the Annex. These had been Not On Acorn until they came to light when a patron requested one of them (how they knew to request one is anyone’s guess). Linda Davis helped with pre-searching of these titles.
Gina Berry and Linda Davis worked more on the never-ending holdings project.
Jeff Taylor and Ann Barnette worked on more new theses.
Linda Davis began working on a project to bring in records for the History of Women periodical titles. For unknown reasons, the 160 or so periodical titles were not loaded with the rest of the History of Women microfilm set back in about 1992. Melinda Brown has been after us to find a way to get the missing periodicals into Acorn. Zora Breeding spent several weeks contacting OCLC and Solinet to find out if we could purchase and load just the periodical titles and found out that the only option was to pay another $5000+ for the full set and load them all again. Ann Ercelawn worked with Linda to make this a local project.
Linda Davis completed the project to correct the locations in the holdings records of 52 titles that could not be automatically flipped to the new oversize location.
Don Jones consulted with Chris Benda on AACR2 rules for uniform titles.
Jeff Taylor cataloged more CDs for Music.
Pete Wilson and Molly Dahl continue to get more Helguera material.
Yuh-Fen Benda worked on a list of nearly 90 titles on a book list from Prof. Lam and met with Prof. Miller about more book ordering. She also worked with Peter Brush on some Japanese gift books and some Chinese management books. She also sorted out the arrival of 13 boxes of Chinese materials from the vendor.
Denise Chavez continued work on cleaning up the tagging of Genre headings for films.
Mary Charles Lasater was asked to teach a 5 day NACO course in February. She did some testing of FRBR changes to Primo. She showed Pete Wilson and Zora Breeding the back office software in Primo so that we could evaluate how the FRBR search was working. Mary Charles also reviewed and tested changes to how uniform title cross reference display.
Pete Wilson, Zora Breeding, Ann Ercelawn and Mary Charles Lasater reviewed a change to the display of call numbers for serials in search results lists in Webcat. This change was implemented through a request from the new Acorn Group subcommittee of the Metadata Committee.
Ann Ercelawn reports that Dale Poulter was finally able to figure out the problem with missing titles in Acorn for electronic serials and we finally have the full set of MARCit records for SFX holdings, which includes an additional 10,000 records that were not loading for months.
Ann Ercelawn helped to answer SFX queries that came in over the reporting mechanism.
Zora Breeding requested an update load of EEBO records. She also cataloged several new titles added to the Gale Virtual Reference Library resource.
Order Services
Angel Craddock reports that she has been working on Latin American approvals, Blackwell approvals, priority gifts, Rush materials, and that orders are starting to pick up for Sociology, Anthropology, Latin American Anthropology, Latin American Studies and Spanish Portuguese Literature.
Keith Curd has been working on gifts and catching up on German approvals in November.
Chris Waldrop reports there have been a few new periodical subscriptions, mostly placed by Divinity, and the Science Library has continued changing subscriptions from print to online only.
Ibtisam Latif worked on Approval Books, Blanket Orders, and Gifts, and processed the last pieces from the Morris Wachs Collection.
Jonell Owens, in addition to routine receiving, title changes, etc., reports that the serial receivers began receiving periodicals for the Management Library (journals previously had been received directly in Management).
Preservation
Binding: The 2008 bindery shipment pickup and delivery schedule has now been posted to the TSweb page. Please note that the first couple of pickup/delivery dates in January 2008 do NOT fall on a Tuesday. Both day-of-the-week changes are due to holidays. So, please plan accordingly.
Marking: RUSH requests continue to climb. November's total is the highest since August. Both in August and November the totals passed 400, something that didn't happen at all in the previous fiscal year.
Repair: Daphne Walker reports repairing the fattest book she has ever handled. It was approximately 7" thick from front to back cover, and needed special attention to make the spine repair successful. The bulk of the repair lab work for November consisted of lots and lots of hinge/super repairs in many older Divinity materials.
Meetings and Presentations
Don Jones attended the first meeting of the University Athletics Committee.
Mary Charles Lasater, Zora Breeding and Pete Wilson attended the Metadata Committee meeting
TechForce met twice in November.
Molly Dahl attended one meeting of the Web Management Group, which is working on the look of Alphasearch.
Ann Ercelawn attended a SFX group meeting, multiple ERMS group meetings, and a Staff Development Committee meeting.
Chris Waldrop attended a SFX group meeting and multiple ERMS group meetings.
Becky Atack and Sue Davis attended the University Staff Advisory Council meeting. Becky also attended weekly Faculty and Staff Hardship Fund committee meetings both in person and online.
Many TS members attended the presentations of the two candidates for electronic resources librarian, the last Peabody Director candidate and the meeting led by Dennis Hall on the search for a new University Librarian.
Sue also attended an emergency planning meeting Juanita set up with the VU Police and Environmental Health and Safety Dept. The most important point of the conversation was to alert VUPD and EHS that the library was not yet included in the campus-wide pandemic response plan. If you are interested in the existing pandemic response plan, you can find it at: http://www.safety.vanderbilt.edu/pdf/pandemicflu_matrix_0207.pdf
Sue and Charlotte Lew trained Vivienne Durbin, Peabody Library, in minor book repair techniques and localized disaster response.
Sue also snuck in the back door to a fascinating presentation about the Contini-Volterra digitization project currently underway in Special Collections. The presentation was to an ARLIS conference held in the library. This regional conference is for art librarians in the southeast.