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Administrative
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Technical Services |
2185 new titles cataloged by TS 1385 new titles cataloged by CAT 226 of which were original contributions or national level enhancements 74 titles recataloged 60 titles reconned 214 items withdrawn 137 Podcasts and other submissions added to the VU e-Archive 20818 new or modified authority records delivered by Marcive 730 local changes made to names on bib records outside of normal cataloging 128 local changes made to subjects on bib records outside of normal cataloging 124 local changes made to series on bib records outside of normal cataloging 171 authority records deleted
No data available
BINDING STATISTICS
807 new monographs
19 rebinds
403 periodicals
59 serials
1,288 Total
MARKING STATISTICS
5,433 (more than 1,000 higher than average)
405 RUSH
REPAIR STATISTICS
477 volumes
725 treatments (about double the average)
Roberta Winjum approved the purchase of new chairs for staff whose chairs have worn out. Linda Davis agreed to drive Jean Wright, Denise Chavez, Pete Wilson, Charlotte Lew and Laura Matthews to Nashville Office Interiors to pick out their new chairs.
The annual evaluation process was completed with all the interviews held, the forms signed and everything turned in to Roberta Winjum and Lisa Shipman by the end of the month.
The most important events during April were the three University Librarian candidate interviews. Technical Services staff attended as many Meet & Greet sessions and candidate presentations as possible. As an AUL Roberta participated in the UL interview process.
Roberta and Julie interviewed candidates for the half-time Administrative Assistant position in Technical Services and hired Rose Gibson.
Zora Breeding cataloged the first Amazon Kindle e-book reader, loaded with 11 e-books, for Science. The Circulation and Access Committee was consulted for the new item type: E-BK-RDR. It was way cool!
Jeff Taylor received and processed a flood of electronic theses.
Mary Charles Lasater and Ann Barnette finished the subject work on many of these.
Mary Charles worked on the Special Collections theses project.
Jeff Taylor cataloged more musical recordings for the Music Library.
Gina Berry worked more on the never-ending holdings project.
Mary Charles Lasater solicited and received volunteers from Order Services to help with a backlog of authorities processing. Denise Chavez gave a training session to Angel Craddock and Yan-Xia Zhong (Monica Sanchez also sat in) on how to check the unauthorized headings lists. We really appreciate all the help we are receiving from Order Services on our projects!
Mary Charles also reports that because of various projects at LC and OCLC to clean up the authority files, our monthly load which is usually 2000-3000 records was over 16000 for the last two months. Two of the files, which are broken up into smaller sets that are easier to load, were problematic and headings on records were not flipped. Mary Charles spent much time manually making the changes or running reports to change the headings.
Molly Dahl participated in the Commons Service Exploration Team Focus Group. She and Jacob Thornton met with the first year Ingram Scholars and asked them questions regarding what type of services they use in the library and what they would like to see in the library.
As always, we fixed the myriad of bibliographic problems brought to us by public services staff, often on behalf of patrons (duplicate or funky call numbers or call numbers placing books in the wrong section; searching and retrieval problems; books on the shelves but not in Acorn; broken links; volumes of a set cataloged without connection to each other; people’s names not correctly associated with their works; etc.). These things really do bother people.
Susan Bell completed the metadata on 11 Capstone projects. Pete Wilson completed the last of the Robert Penn Warren related metadata. Ann Ercelawn, Zora Breeding, Pete, Molly Dahl and Jeff Taylor added metadata to the VU New Service podcasts.
Mary Charles Lasater had many Primo-related activities: conference calls, meetings with other libraries, testing of the new version which had many changes to FRBR. Ann Ercelawn also attended the Primo Lab and tested the latest version.
A patron reported a broken link in a Documenting the American South record. This led to the realization that all the DAS records prior to 1999 had broken links. Zora Breeding contacted OCLC cataloging support (where the records for these materials are distributed) and requested a batch of corrected records. OCLC told us that we could purchase the set again and promised that the links had been corrected. While we were trying to figure out how to find and reload these records ourselves, Nancy Boggess-Korekach discovered that not all the links had been corrected in OCLC. It was decided that Ann Ercelawn would train a volunteer from Order Services (Debbie Williams) and Linda Davis to manually correct these urls.
Ann Ercelawn began editing thesholds for all of the Informaworld ejournals.
Julie Loder met with visitors from ETH Zurich and UTK about Primo.
Roberta oversaw completion of the work on the “Who Speaks for the Negro” website of digital recordings, worked on publicity, and attended some of the “We Speak for Ourselves” campus events.
Roberta, along with Ronee Francis, met with the Latin American and Iberian Studies Department and the English Department to discuss increasing participation in the VU e-Archive
No data available.
BINDING: Hundreds of worn out and damaged monographs are heading to the binding unit now that the spring semester is winding down and students are returning their library books. These items will need rebarcoding before heading out to the bindery over the next few weeks.
Sheranda Lee also reports that Science is doing one last periodicals binding push, and that we haven't processed all of them yet.
Sue completed her draft of an updated binding contract and began final price list negotiations with the bindery.
MARKING: Ann Mallette reports major relief now that yet another large Chinese book set has gotten its spine labels and is on its way. The 350 volume set arrived all at once on our doorstep, so it took several team members (including Sue) to help prevent it from clogging our workflow pipeline. Because so many staff pitched in with marking during April, the turnaround time for regular materials was reduced. It is not yet back down to the preferred 1-week, but is inching closer. The marking backlog is in better shape again.
Marking staff met with Kathy Smith about a wrapper box call number labeling project for Special Collection materials that had been boxed in the past under the old DO NOT LABEL policy. As part of the preparation for the Archives Annex, Special Collections wants to have all items clearly labeled. While the size of the project is not known, the team believes it can work small amounts of these materials into the regular workflow without impacting the new items.
REPAIR: The repair lab began offering a new option for materials needing protective enclosures. The new option includes two different styles of envelopes, one made of Tyvek expands to accommodate thicker volumes, and one made of archival heavy paper is designed for thinner volumes. In general, what used to be placed in a plastic bag would be a prime candidate for this more archivally sound protective housing. Selection criteria is still evolving, but examples of items that may qualify for archival envelope housings are:
Already several Government Information items have been selected as the first candidates for storage envelopes. Both styles of envelopes can be barcoded and labeled with call numbers.
The biosafety hood passed its annual inspection and was certified for another year. The heavy spring storms caused some leaks around the west wall windows in the lab.
Sue and Charlotte blotted up the drips and seepage and protected some supplies with plastic sheeting until the leaks could be fixed.
George Anglin tested the repair lab for wireless access to see if the signal would be powerful enough to use a wireless laptop in the room as a second computer. The signals were stronger near the entrance door than by the north windows, and it looks like the idea might bear fruit.
OTHER: Sue and Charlotte paid a "house call" to Tiffany Patterson, a professor who lives in the Commons and who has a very large personal book collection. She was concerned about some of the materials because they had been in storage for several years and had some condition issues. Sue and Charlotte offered her advice and enjoyed the opportunity to meet with the professor and tour the new facility.
Along with all the folks in the GLB on April 11, Pres staff evacuated to the Divinity Library or Central's 3rd floor when the campus severe weather siren sounded. Fortunately, there was no tornado.
PATRON ASSISTANCE: Sue was pleased to be able to help put a German student's fears to rest after she encountered the student frantically trying to turn off an unfamiliar cell phone in the rest room. Sue was unfamiliar with the phone, too, so it was Bryan Kurowski who saved the day when Sue brought the student to his office. When the student was calmer she explained that in her German university library, a student would be thrown out for a month if his/her cell phone rang. Now that's a policy with teeth in it.
Ann Ercelawn, Julie Loder and members of the Order Services team met with EBSCO representatives to learn about better ways to manage e-journals.
Mary Charles Lasater, Zora Breeding and Pete Wilson attended one Metadata Committee meeting.
TechForce met once during April.
Ann Ercelawn attended a meeting of the Staff Development Council, where the annual picnic is being planned.
Ann Ercelawn attended a meeting of the SFX group.
Becky Atack reviewed Hardship Fund applications via email.
Some TS staff attended Sara Byrd’s presentation for the Management Library position.
Don Jones, Zora Breeding, Susan Bell and Denise Chavez attended Professor Ziegler’s class on Installation Art reception. Zora also attended the projection on the outside of the library event.
Denise Chavez attended the Cuninggim Lecture – “The Science Glass Ceiling”.
Ann Ercelawn attended a webcast on the importance of project management.
Many TS staff attended the Coffee and Donuts session with Paul Gherman, his last as our university librarian.
Many TS staff attended the 2nd annual Peepapalooza celebration and overloaded on the sugary treats as well as joined in the games.
Sue attended the monthly Collections Committee meeting.
Roberta, Mary Ellen, Chris, and Julie met with Ebsco and Swets representatives.
Roberta consulted with the 5 Colleges group in Amherst, Massachusetts regarding their Technical Services operations.