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The month started with a not-quite-expected Mulberry group mail box migration to Outlook public folders. The group mailbox migration went smoothly once staff learned where to find folders and how to reply to requests. Sue created a Getting Started document for TSGLB staff.
February ended on a high note with celebrating Jean Wright's birthday. Since her retirement she is heading toward a 15-year service pin. The curious reader will need to ask her personally what that means in birthday years. The party caught Jean by surprise, which added to the fun.
Yuh-Fen Benda solicited help from Laura Tuck, a cataloger at the University of Washington in Seattle, to transliterate the needed information on the Peter Drucker book in Thai. Yuh-Fen and Pete Wilson were then able to create an original record for this last book in the Drucker project.
Pete Wilson cataloged a large amount of material for Special Collections, including new acquisitions for the Southern Civ collection, some Helguera and Robert Davis gifts, some miscellaneous gifts and transfers, and a rather large number of periodicals about the Civil War that were given to Special Collections by Pete Riley.
Molly Dahl has reached independent status for cataloging of Spanish and Portuguese literature. She will begin reviewing and learning the idiosyncrasies of Latin American Studies materials with Pete Wilson in preparation for taking on some responsibility for that material.
Jean Wright continued recon and input of records for Tennessee Valley Authority publications. She has been finding an alarming number of records for this material that were loaded into Acorn but do not match any physical material. She has withdrawn over 200 records.
Gina Berry and Linda Davis worked more on the never-ending holdings project.
Linda Davis began a new project to edit volume holding records for CDROM ProQuest titles to add ending dates to those that don’t have this information. Laura Norris is sending over 20 titles weekly that need the ending dates added.
Mary Charles loaded the 2008 MeSH update, reviewed the load and sent a report of the work to Deborah Broadwater and Roberta Winjum. This was the second time she loaded and reviewed the medical subject headings update and the process went smoothly.
Mary Charles Lasater began reviewing the Gale Making of the Modern World electronic records that are being loaded and found a very high percentage of authority records are available. The unauthorized headings lists showed some old practice and typos. She and Denise Chavez will use reports to work on the cleanup beginning in March.
Mary Charles reports that due to the OCLC project to improve geographic authority records, the monthly list of authority file changed records was 3 times normal size.
Zora Breeding worked on changing some of the film subject headings to genre headings.
Ann Ercelawn requested a report from Chris Waldrop on SFX ejournals with open orders in order to do some deduping of the files. She also responded to a number of SFX problem inquiries from patrons.
The Podcast Metadata Task Force (Zora Breeding, Pete Wilson, Molly Dahl, Ann Ercelawn, Jeff Taylor and Yan-Xia Zhong) met with Juanita Murray, Jodie Gambil and Roberta Winjum to officially launch the group and to sit in on training that Jodie will be offering to Yan-Xia on loading the podcasts into the VU e-Archive. Zora, Pete, Molly and Jeff had a follow up meeting to make some decisions about how to approach the metadata. Pete reviewed the podcast metadata he had previously created and we made some new decisions, for instance: the person giving the lecture or making the speech will be treated as an author and we will try to follow the FAST approach for subject creation. Pete and Molly created a web page to bring together some information: http://staffweb.library.vanderbilt.edu/RS/Techserv/CAT/podcast.htm
Nancy Boggess-Korekach began loading the nearly 60,000 Gale Making of the Modern World (MOMW) records. She is dividing the loads into groups of 5,000 and by the end of February 20,000 had been loaded and sent off to Marcive.
Zora Breeding, Roberta Winjum and Nancy Boggess-Korekach reviewed records for the Duke e-book pilot project and made decisions on how these records will be delivered. Zora attended the Ebrary training which was given to the Duke e-book pilot participants.
Molly Dahl, in consultation with Zora, created her first original record for an electronic resource, a Catalan dictionary.
Susan Bell edited metadata on a Capstone project submission to the VU e-Archive.
Pete Wilson continued to do some preliminary work for the metadata on the Robert Penn Warren tapes.
No report available.
BINDING: Binding staff worked on sending and receiving materials, mostly monographs, to the bindery. Music scores continue to be the most challenging format the team sends to the bindery. Special instructions come with each item and must be accurately translated into "binderyspeak". The staff worked to resolve a long delay in some custom clamshells for Music.
MARKING: Marking workflow ebbed and flowed during the month, but mostly flowed (or even overflowed). Sue pitched in a few times to help as the shelves filled up faster than staff could label. The increasing number of RUSH requests affect the rate of other marking since the same staff label both. In fiscal year 06/07 the average monthly rush request total = 276. So far this fiscal year (07/08) the average monthly rush request total = 364. It's good that patrons value this service so highly.
REPAIR: Charlotte reports that February was Moldy Month. She inspected over 100 moldy and/or questionable items and cleaned many of them. This dramatic increase in mold patrol came as a result of gift book processing in addition to the Divinity Library Annex transfer project. The biosafety hood certainly worked overtime and we are very glad we have it in the lab.