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Administrative
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Technical Services |
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The month started out with the installation of Symphony as an upgrade to Workflows. After several initial problems were resolved, the team found the upgrade to be fairly innocuous. On the down side it is slower, display of Russian ligatures is erratic, the promised ALA symbol table doesn’t work, copy and paste is a mess, but otherwise, nothing is different. On the up side, there were improvements in the aquisitions module.
Technical Services was pleased to welcome Julie Loder as our new E-Resource Librarian. TechForce also welcomed Jared Ingersoll to our library and gave him tours of TSGLB and Baker.
Roberta participated on a screening committee for the Assistant to the University Librarian position.
TS staff wrote and submitted their annual self-evaluations early in March; supervisors followed up with their reviews. Roberta discussed staff evaluations and ratings with TS supervisors, Sue Davis, Zora Breeding, and Mary Ellen Wilson. The process will be culminate in April with Roberta's evaluating team leaders and turning in all paperwork to OUL.
Denise Chavez celebrated 20 years of service to the library this month.
Molly Dahl became independent in all but original inputs for the 8300 fund. She and Pete Wilson began more in-depth training in materials in the 4200 fund in preparation for Molly taking on more responsibility for this area.
Jeff Taylor received and processed a small new shipment of bound Peabody theses and a few additional electronic theses.
Mary Charles Lasater and Ann Barnette finished the subject work on more of the new theses, both print and electronic.
Gina Berry and Linda Davis worked more on the never-ending holdings project.
Zora Breeding began cataloging the new dvd collection of Shakespeare’s plays (37 dvds). The project will take a week or two to complete, but luckily the professor only needed one of the plays rush.
Linda Davis worked on the project to edit volume holding records for CDROM BPO ProQuest periodicals project, adding ending dates to those that don’t have this information.
Mary Charles Lasater worked on the Special Collections theses project.
Jeff Taylor cataloged more CDs for Music.
Jean Wright finished the SuDocs classifed TVA material project for Government Information.
Mary Charles Lasater conducted another day of NACO training for Steven Nordstrom and other TN funnel participants, completing their 5 day training course.
Mary Charles began review and correction of records from the Making of the Modern World collection. She reports a very high percentage of authority records that were added as a result of this load. She also reports that there will be many manual corrections necessary.
Roberta brought the recommendation of the ERMS Project Team back to the Strategy and Planning Council, with additional information in response to their questions from an earlier meeting. The Strategy and Planning Council decided to move forward with the ERMS Evaluation Project Team’s recommendation of a conditional purchase of Verde.
Roberta was pleased to welcome Ronee Francis, Digital Collections Archivist in Special Collections, to her new job which will include primary responsibility for the VU e-Archive. Roberta met with Ronee Francis, Dale Poulter, and Jodie Gambill to discuss future upgrades to the DSpace software and other plans for the VU e-Archive. Roberta and Ronee also met with Craig Smith, professor in Psychological Sciences regarding plans for participation of this semester’s undergraduate honors program students.
Pete Wilson spent a huge amount of time working with the Robert Penn Warren interview database, listening to interviews, identifying interviewees, making abstracts, assigning subject headings, writing brief biographies for the participants, and filling in information necessary to link our records to the sound files. He consulted with the other project members and generally helped ensure that the project would be ready for the April 4-5 We Speak for Ourselves conference.
The Podcast Metadata Task Force began creating the metadata for the VU News Service podcasts that are being added to the VU e-Archive. Group members (Zora Breeding, Ann Ercelawn, Molly Dahl, Pete Wilson, Jeff Taylor and Yan-Xia Zhong) met with Juanita Murray and Ronee Francis to discuss some initial concerns and then got to work in earnest. Yan-Xia adds the podcasts to the VU e-Archive and the rest of the group creates metadata for each one and submits them to the archive. In our first month, we completed metadata on 119 podcasts.
Susan Bell added another Capstone project submission to the VU e-Archive.
Zora Breeding reviewed some records for the Alexander Street Press database. Marc records were loaded for the North American Women’s Letters and Diaries and the British and Irish Women’s Letters and Diaries. The first batch of Duke e-book records were also loaded. Bibliographic records for the 60,000 titles in the Making of the Modern World collection were also added in March.
Ann Ercelawn tracked some platform changes for journals in SFX, and answered some SFX problem queries.
No report available.
BINDING: At our request HF Virginia bindery constructed and sent examples of different options for binding music scores with parts. The existing options were limited and some scores don't always lay open flat during performances. These new examples were shared with the Music Library in early April.
Karen reports finding an old, rusty double-edged razor blade in a gift book while preparing the item for LINCPlus input. Fortunately she wasn't injured, but she does wonder why it was there. It was a rather dangerous bookmark.
MARKING: The flow of materials to Marking continued on the heavy side, so different team members, including Sue Davis, pitched in when they could. The RUSH requests settled back down again to more traditional levels.
The Faculty Delivery Service developed a new Acorn button for logged in faculty to click if they want an item delivered. Sue tested the new button and followed up with a conversation with Jim Toplon. Some kinks remain to be worked out between that delivery button and the rush request button used for items still in TS processing. When the buttons are combined into one, better service to faculty will result.
REPAIR: The large output from the book repair lab is largely due to two wrapper box shipments. Laura Matthews was instrumental in getting these items measured, boxed, and processed. She's turning into a real whiz.
Sue and Charlotte visited the Special Collections vault with Kathy Smith and hefted some large and heavy folios to measure for boxes. It was definitely a two-person job and jokes about screwing on legs to make tables out of a few of the bigger volumes didn't strain the imagination.
Charlotte reports good feedback on streamlining the consultation procedure with Central bibliographers. She now does additional up front research for the bibliographers, but that effort reduces the turnaround time on bibliographer responses. Several have told her they really like the changes.
Charlotte inspected and cleaned 15 gift items for Paula Covington.
OTHER: Sue uploaded PEM data and ran reports for both Peg Earheart in the Annex and Juanita Murray in Special Collections.
Molly Dahl conducted a trial focus group for the Commons Service Exploration Team with some of Bryan Kurowski’s students to see what library services they would like in the Commons over on Peabody.
Susan Bell agreed to serve on the Faculty-staff campaign this year and Don Jones stepped down after 11 years.
Several TS staff members attended Dreamweaver CS3 training, both basic and advanced, in the e-classroom.
Mary Charles participated in a Primo 'call/web session' in preparation for the next round of testing.
Zora Breeding showed Z from SirsiDynix a typical cataloging workflow during his site visit.
Don Jones and Jean Wright attended the SEC Tournament in Atlanta and sat through a tornado!
Mary Charles Lasater, Denise Chavez, Zora Breeding and Molly Dahl participated in the St. Patrick’s Day phonebook and paper drive by delivering several truck loads of outdated material to the recycle van.
Mary Charles Lasater, Zora Breeding and Pete Wilson attended two Metadata Committee meetings. The cmtte read and discussed Thomas Mann’s response to the LC Working Group report.
TechForce met twice in March and welcomed Julie Loder to the group.
Ann Ercelawn attended a meeting of the Staff Development Committee and one meeting of the SFX group.
Don Jones attended a meeting of the University Athletics Committee.
Becky Atack and Sue Davis attended the USAC meeting.
Several TS staff joined other members of the university community at a welcome reception for Chancellor Zeppos.
Several TS members joined other library staff in the first round of fire extinguisher training.
Zora Breeding attended an Educause webcast.
Ann Ercelawn attended a webinar on the topic of dealing with change.
Mary Charles attended a webinar on Internet Access/Copyright issues.
Charlotte attended an online SOLINET workshop called Mammoth Materials: How to Preserve Posters, Maps, and Drawings. She reports that it was excellent.
Sue attended T & TSC, and Collections Committee meetings.