The "Talk". Roberta wanted some discussion of expectations RSIG members and technical services staff may have for her in her role as coordinator. Some points discussed by the group were:

• being an advocate on behalf of technical services to the other divisions/libraries that they serve. Roberta said that she had recently been asked to join the Library Manangement Council and that was seen by the group as being a very positive step in the right direction.
• acting as a mediator/facilitator between teams within RS to help with decision-making.
• being the person responsible for focusing on the bigger picture by communicating with RS and the other divisions.
• representing the libraries’ and other divisions’ interests to RS. It was suggested that perhaps she could sit in on some of the libraries’ regular meetings, or perhaps forming a Resource Services Users Group which could serve as a forum for discussion between the libraries and RS staff on a regular basis.
• It was also recommended that Roberta ask for an organizational chart of Resource Services from Flo, and for Flo to give Roberta a clearer explanation of what her (Flo’s) expectations are for Roberta’s position and RSIG’s, especially regarding issues such as personnel, budget and organization. Roberta asked that RSIG members continue to send her any other ideas they may have to her to perhaps continue this discussion at our next meeting.

Name change. It was suggested by one member of the group, and agreed to by all present, that the name of the RSIG committee should be changed to Resource Services Implementation Group since RSIG considers themselves to be the group that acts on decisions made at other levels of the organization as well as at their own meetings and that the word "implementation" better describes their function.

Dewey collection reclass. Presently, materials that need to be taken out of Dewey and reclassed in LC are being sent to the Annex. 3 types of Dewey reclass scenarios were brought to the groups’ attention by Peg: (1) Dewey duplicates reclassfication (2) special projects, for example 96 Educ. Youth to Central LC transfer+reclassifications and (3) Central Library Dewey Reserve materials that are transferred back to the campus stacks & reclassed in LC. As was discussed at the last meeting, the group thought that the Dewey duplicate reclass function should take place in Cataloging, since some of the titles are older and made need more up-to-date call numbers assigned to them than can be found on OCLC records. Peg agreed to this immediate change. Zora was asked to bring reclass category items #2-3 above to the Cataloging team for like decision. If this is implemented, then Peg agreed to inform the Libraries of this change. She pointed out that there was not a large amount of this material since it only includes titles that were put on reserve.

Projects for Maintenance. RS Cataloging had asked if it would be possible for Annex staff to help out with some projects that the catalogers have on their list. Peg pointed out that there are still Sigaux materials at the annex that need to be unboxed and sorted. Many of these are serials or periodicals that are already in Acorn records. Others may be duplicates. Peg would like to assign this project to Linda Davis and, with help from the catalogers, she should be able to finish this project in a fairly short amount of time. Peg went over what the staff at the Annex presently do and then suggested that a certain percentage of some of the staff members’ time could be used for helping cataloging with some of their projects. Peg and Zora each submitted a list of projects for their respective teams for RSIG to discuss. It was agreed that the Sigaux project should be finished first and that then Linda and Leonor could devote some of their time to working on a few of the cataloging projects and still be able to continue working on maintenance projects. Zora and Peg will work out further details of how this will be arranged.

Holdings codes. The group asked that Nancy be more communicative about changes to the holdings codes so that staff could be aware of these as soon as possible. Nancy said that she has tried to communicate through email, but may have missed some groups that need the information. It was suggested that she send such email to CAAG and RSIG and members of those groups can see to it that all staff who use the holdings codes get the information. Nancy mentioned that all changes that she makes appear in the LTT monthly report, but that these are often edited out of the final Resource Services report and that staff need to go to the LTT webpage to get the full report to look for changes that may affect them directly.It was suggested that the holdings code table that RS staff use to assign holdings codes, locations, and item types to materials be edited to include a column for the spine label and that holdings codes that are no longer being used be taken out of the table. Nancy was hesitant to change the comprehensive table, since it is used by other libraries and not just RS staff. She suggested that she set up a different page geared more towards RS staff needs. This table would include a column for the label, since there are now some instances when the label is not the same as the holdings code it represents. She also suggested that these labeling exceptions could be put in red to call attention to them and that the last column will only contain the circulation status and not the other two codes for "ignore" and "permanent" which RS staff do not need anyway. The group agreed to Nancy’s proposed new table and asked that she still have one table for all libraries and then separate tables for each of the libraries that RS serves. Nancy will work on getting this done as soon as possible and will let the group know when the webpages are ready. Once RSIG reviews and signs off on the new pages, they will have to decide where in the staffweb pages these new ones should be linked.

New pseudo patron user profiles for RS and whether or not we need to change some of the circ rules for them. Nancy reported that she has created all of the new profiles. She still needs to change the profiles in each of the pseudo patron records, set those profiles to not increment charges, and set up circ maps for the new profiles. The group discussed whether or not any of the profiles needed changes to their loan periods. Sue Davis had already asked that the loan period for BKREPAIR be changed to four months and Mary Ellen had suggested that the RSMESSNGER be changed to 4 days to accommodate weekends.Nancy agreed to make those changes and that she would go ahead and set up the other circ maps for the new profiles and that any further changes to the loan periods could be made at any time.

Best time to upgrade to Unicorn 2000. Nancy reported that the other workgroups had agreed that the upgrade could take place at the end of the semester. Mary Ellen pointed out that she had some problems with that time since it will be at the end of the fiscal year when Order Services is busiest. She said that the problem was not any training issue, but the fear that something may go wrong during the upgrade that would bring the system down during that time. Nancy said that she had discussed this with LTT and that Dale was very confident that if we have the new server up and running, we can be reasonably certain that no problems will be encountered and that if the new server is not up by the upgrade time, we could reconsider when to do it. Nancy agreed to continue to remind LTT of the importance to Order Services that there be a smooth transition with this upgrade coming at such a crucial time.

NetLibrary records. Roberta reported that there are 10, 973 records that will be loaded initially for this project. As soon as the records are available to us, we will want to send a sample of them off to Marcive to see if it will be economically feasible to send the entire file off for authority and TOC processing. This decision will determine when the records will get loaded, since we will need to load them on a Sunday if we do not want them to go to Marcive for processing. Roberta will be calling a meeting of Nancy, Mary Ellen, Zora, Mary Charles and herself to discuss the details of loading the records. Nancy asked Roberta for the instructions on how to get to the records so that she could look at them ahead of time to see what kind of records we will be getting and how much will have to be done to them before they are loaded. Roberta agreed to send Nancy the information.

British PromptCat records from Blackwell’s. Mary Ellen reported that records had been received for the BHB approvals, but that the books were not yet ready to be processed. She will send a message to RSIG when the records are loaded into Acorn.

Cleaning up charges to VU-PROCESS. Sue Davis has the list of these items and will do the discharge for the VU-PROCESS charges and then she will let the individual libraries know that the items need to have the final discharge done to them to remove the "in-transit" charge.

There was not enough time at the end of the meeting for full reports from each member. A few processing details were discussed by the team leaders involved and action will be taken to resolve these.

The next meeting will be on Feb. 7 at Baker.

Minutes submitted by Nancy Boggess-Korekach.