RSIG minutes 2/13/02 meeting, at Baker
All members were present.
Agenda items:
Series processing changes update. After meetings of the Cataloging and Authorities and Order Services teams to discuss the proposed changes both teams “signed off” on the recommendations from the Series Task Force. The next step would be to ask the TF to begin writing up procedures, for all methods currently used to order materials with or in series. Then it will be up to the Technical Services TF to determine how best to implement the written procedures, phase in or all at once. Training will then begin, given by members of the Series TF and Ann Ercelawn.
ACTION ITEM: Roberta will notify the Series TF to begin writing procedures.
Roberta proposes to use the way that the Series TF had conducted their charge as a model for any future task forces formed and plans to convene a TS-wide meeting on this topic.
Security strip update. Sue reported that the Divinity Library has now agreed to add the security strips to their materials, which completely freed the Preservation team from this task, as all the other libraries had already begun doing their own materials.
Goals and projects. Roberta initiated a discussion about the forthcoming goals and projects, loosely based on goals and/or projects presented by the individual RS team leaders during the last RS Management Team meeting. As an additional fyi, as this project was included her team’s projects, Mary Ellen offered her opinion that a Brazilian gift collection recently acquired (mentioned in the January Central Library monthly report), was not as likely to have as significant an impact upon TS as was first thought, as least not during this year.
Announcements/updates from all present.
Susan: continues to process materials coming from the state of Tennessee gift textbooks collection, with no sign of an end in sight. She reports the work of the Materials Routing TF has begun as that group grapples with how to best complete the charge before it.
Peg: reports that Linda Davis continues to devoted app. 85% of her time working on Binding materials, to assist the Preservation team while Clint continues his work on the Education library’s brief record and on the Pia signature projects. Leonor has increased the amount of time she can spend on stamping microfiche for the Preservation team. Peg also mentioned a new Annex service called “Patron Specified Library requests”, or PSL. In relation with this new service an unforeseen problem emerged, individual volumes, within multi-volume sets, that are too fragile to circulate outside of the Annex. So a new item type was created called “Fragile” for these materials. (In related emails received after the 2/13 meeting with questions about who, among TS staff, should make circulation decisions on PSL requested materials Peg not only answered those questions (Annex staff determines) but also promised to “expound on determining factors in Annex staff decision making for circulation”.)
Mary Ellen: OST staff noted an increase in orders received, shortly after a reminder was sent to bibliographers, asking all to keep their orders on-going. OST created a Task Force, that will review and update, as needed, their documentation and another TF on training checklists.
Zora: Flo’s agreed to fund Jeff Taylor’s attending a maps cataloging pre-conference at this summer’s ALA in Atlanta. Mary Charles has asked to receive the OCLC CATME software, which she, and others, plans to use for the Education Library’s uncataloged theses project. Mary Charles will be taking a Solinet workshop on CATME, being held here in Nashville then train Jeff T., Yuh fen Benda, and Denise Chavez in using. In relation to other OCLC products and training issues, Peg asked that Clint, who uses Passport, be remembered and included in future training as Passport is phrased out, by the end of summer 2003. Norma Riddick has now reduced her working hours.
Nancy Boggess-Korekach: Another NetLibrary set of records, totaling 2384, was successfully loaded this week. Related to Inventory Reduction Task Force’s recommendations, she is working on changing some 10,583 inventory-stored-at-the-Annex records, whose dates cataloged reflect when we converted over those record from Notis to Sirsi to date cataloged “NEVER”; said that Dale Pouter is still checking out scripts before this process can occur. She now has a file of 100 inventoried-at-the-Annex titles ready to go to OCLC, as a sample file, but awaits feedback from cataloging staff on what fields series information needs to be placed, that NBK can share with OCLC.
LITS has a new staff member, Kanokwan Pothisiri. Welcome Kanokwan, who starts her work with this team on 2/25/02. NBK removed pseudo patron number 373638, formerly used by the LAIV copy catalogers. Two problems, both reported by Ann Ercelawn, that Nancy is asking for feedback on are: WorkFlows crashing when one creates holding records and the “ORIG” fixed field disappearing when one creates 006 fields.
Sue Davis: As a fyi, from a conversation with Stacy Owens, Education is planning to re-labeled, using LC numbers and interfile their video collection with materials in their stacks. Preservation received, assembled, and immediately put into use two new book trucks. Interviewing continues for their vacant LAII position. Sue travels, in March, to an ACRL preservation conference in Ann Arbor, MI. Sue feels that Preservation is beginning to get their workflow more under control.
Next meeting, February 27, in the GLB/Goldberg room.