Present: Nancy Boggess-Korekach, Zora Breeding, Sue Davis, Peg Earheart, Mary Ellen Wilson, Roberta Winjum.

Handling of Music Materials: Beginning next week all newly cataloged Music materials will be sent to the Annex for storage until the renovation on the library is complete. The exceptions to this include the CD’s that will still be sent to Music and periodicals which will be held at Baker. There is a possibility that some scores, CD’s and videos will be outsourced to Flourish Co. for cataloging. However, Roberta has some concerns about the contract with this company and will discuss these with Flo before a final decision is made.

Education Dewey Theses: RS Cataloging will begin doing these as a project starting after the split file project is completed. Theses will be cataloged but not reclassed. Zora was under the impression that they WOULD be reclassed, so she will look at the project list again to see what the specific instructions were.

Unicorn 2000 testing: With the upgrade to Unicorn 2000 coming on May 26^th, Roberta has made an effort to assign certain staff from Acquisition and Cataloging to do some serious testing of the new release. Mary Ellen, Chris Waldrop and Monica Sanchez will be testing Acquisitions functions and Pete Wilson, Yuh-Fen Benda and Zora will be testing cataloging functions. Mary Charles has already been doing testing and found that the global edit report does not work correctly in some cases and has reported this to Anne Laws, who is coordinating the testing and reporting problems to Sirsi. Zora pointed out that other than some minor changes, cataloging seems to be unchanged. It was mentioned in the meeting, however, that everyone would have to reset their properties and defaults after they download the new client. One good thing that Sue Davis mentioned is that the system will remind you to save new or changed toolbars, so that you don’t lose them. There is some improvement in the way cross references work in WorkFlows, but the same cannot be said for WebCat. The biggest improvement to both will be the dynamic indexing which will allow patrons to see records in WebCat as soon as they are entered into Acorn.

Acorn/PeopleSoft: After much effort from Roberta, Mary Ellen and Dale Poulter and others, BFAS is now no longer being used and the Acorn/PeopleSoft implementation started last Thursday and was an overall success. Some small problems had to be fixed and one is still being worked on, but invoices are going through and checks are being produced and BFAS is no longer being updated. It was suggested that a celebration should be had and Roberta said that she would talk to Flo about that.

Mary Ellen reported that Order Services is processing orders on schedule and that the bibliographers have been better about submitting their orders earlier this year so that some funds have already been totally encumbered. She also mentioned that OS staff were very pleased that BFAS is gone and that they don’t have to do the extra steps that its use required.

Sue said that Binding and Marking is continuing to be very busy and that the team and Roberta are going to be discussing procedures and workflow in their area to see if there are any places for improvement to speed up some of the processes. Sue announced that DeWanda Lee, who has been working as a temporary, will be hired to replace Karen Cole, who has resigned since having her baby. Also, Daphne will be on summer leave from Book Repair, so a student will be hired to help take up the slack there where there is still a backlog. Sue mentioned that there had been some discussion of outsourcing the Leisure Reading materials for physical processing. She pointed out that Marking had many boxes of microfiche from Government Information that were waiting to be stamped.

Peg reported that the Annex staff continue to work on the Education withdrawals project. They have hired a student from Divinity for 3 hours a week to help with stack shifting. They continue to work on the Z’s from Science and will be completing the Sigaux duplicate processing by the deadline set.

Zora said that there was nothing special to report from cataloging other than the fact that a lot of cataloging had been done, not only of new materials, but of materials pulled from the inventory. One project that is being worked on is the analyzing of the Publications of the Scottish History Association. Yuh-Fen Benda has been working on this with help from Jeff Taylor.

Nancy talked about her and Anne Laws’ participation in the BFAS/PeopleSoft transition. They had to edit 288 separate user accounts one at a time in order to limit access of staff to certain acquisitions functions in Acorn. This took an entire day, but less time than they had expected. She mentioned that RS staff doing testing of Unicorn 2000 should contact Anne Laws if they discovered problems so that Anne can report to Sirsi. She also reported that 140 records from the Documenting the American South had been loaded and that we have just received the file of 18,238 MeSH updated authority records that Annette Williams will be loading in batches of 2000 at a time over the next week or so. Nancy suggested that staff see her monthly report for more details on policy changes or additions, and results of questions sent in to Sirsi this month.

Roberta announced that most of her time has been spent in documenting the BFAS/PeopleSoft project and she was very pleased to see it finished and running so smoothly.

She reported that she has become the coordinator for the Tenn-Share workshop that will be held here on June 8^th concerning the topic of cataloging as it relates to the Internet. Zora, John Haar, Suellen Stringer-Hye, and Jim Veatch from LibraryHQ SiteSource will also be involved in the program.

Meeting adjourned at 3:30pm.

Next meeting is scheduled for May 23^rd at 1:30 in the Goldberg Room at GLB.

Minutes submitted by Nancy Boggess-Korekach.