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Administrative
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Technical Services |
Members present: Susan Bell, Nancy Boggess-Korekach, Zora Breeding, Sue Davis, Peg Earheart, Mary Ellen Wilson, and Roberta Winjum.
1) Zora talked about the item type committee that is being formed. This committee came out of CAAG and was approved by LMC for the study of existing item types library-wide. They will be looking at how item types are used in the system and trying to see if there is a way to decrease the number of item types that are used to describe the same physical material in different libraries. Zora will be chairing the committee. Those who have already agreed to serve include: Rodger Coleman (Music), Debra Stephens (Science), Clint Grantham (Annex), Stacy Owens (Peabody), Anne Martin and Nancy from LITS. Janet Thomason will participate when there is discussion of Central item types. The committee will have its first meeting in the next week or two.
2) SerialSolutions records: Records from SerialSolutions for ejournals have been loaded into Acorntest. Roberta has been communicating with Peter McCracken at SerialSolutions and he has been very responsive to our needs for the records. The group of interested staff will meet again on Friday to discuss what more needs to be done on this project after looking at the records in test. It was pointed out that anyone with access to test may look at these records by doing a keyword search on WASESS {035}. There was discussion about who all should be involved in this project. Biomed, Law, RS Order Services, and Music were mentioned. Roberta has already contacted Deborah Broadwater, who seemed in favor of this. It was suggested that the SerialSolutions group give a demonstration to intereested staff so that all libraries are aware of what it is. Roberta will suggest this at Friday's meeting. Mary Ellen and Chris Waldrop will be joining the group at that meeting as well.
3) CatME: It had been suggested that we have Solinet do a training session for all cataloging staff on CatME. However, Flo is not yet ready to committ funding for it. Roberta will convey RSIG's opinion that we should have the training so that all staff are on the same page with the software and that we have someone who is an expert on the setting up of the software available for questions about our particular network environment, since that seems to be one of the major problems in getting the software to work consistently for us. RSIG would also suggest that there be a date set for all staff to begin using the software at the same time. That time could be by Jan. 2003 or after the training if it is after that date.
4) Updates from all:
Susan: RIP has met several times and is working with the libraries to get LC titles cataloged. All but Central and Divinity LC titles have been done. Last week they started the discussion of phase II of the project which is how to handle the member copy records. The file of member copy records has been loaded into Acorn test and Nancy has been providing RIP with different reports to separate out titles that could be cataloged by the copy catalogers. Almost 1000 pcc and lccopycat records were found and these can go to the copy catalogers. RIP will also be looking at the member copy that is considered LC in certain subject areas. Central has agreed to review their LC titles for possible weeding of some titles, but they are not prepared to review the member copy titles because of the number of titles involved and the time constraints on the bibliographers.
State of TN textbooks gift collection as of yesterday is no longer being searched, so processing has slowed down.
Sue: Representative from Munter's is sending the Science water-damaged periodicals back today. They were sent to them freeze-dried. Sue has been working on the disaster supplies and resource list and it will be sent out today, one to each library, and then one copy each to Baker, Peg, Zora, Elaine and Norman Nash. RIP project has had little if any impact on Binding and Marking. The new procedure for microfiche has begun in Marking and is going well.
Mary Ellen: Chris Waldrop is compiling a list of Blackwell published periodicals. Central, Science and Education are going to begin getting only the online versions of these beginning Jan. 2003. Divinity is going with both online and paper. Chris is also doing training with Susan Timmons. The receivers are beginning to see receipts of new series verification procedures. Gina is doing all of the Russian materials including orders. The team is still working on Web documents. The Rush and Patron Requests procedures are there and need to be reviewed. Procurement card procedure has also been updated. Music is no longer getting TOC from Marcive. Still getting questions about the "Note" field in Acorn which will be fixed in the next update. Mary Ellen asked if LITS could send out a message letting everyone know this. Nancy will see that this is done.
Nancy: Two new Govt. Info. holdings codes have been created for CDROMs - CEN-GOVD and CEN-GOVE. More Netlibrary records will be loaded next week (8713 records) and more EEBO records (2577) will be loaded in November. Peabody videos are now using STACKS as their location instead of AV. Only the new ones will be affected right now. There has not yet been a decision to change the old ones. Reports were run on the RS inventory for RIP and Mary Beth Blalock.
Zora: Pete and Zora met with Juanita and Special Collections staff to discuss items not on Acorn. They were given a list of these with priorities set. Some titles have cataloging cards for them, but many do not. The cataloging team is looking at the possibility of having Pete get some type of rare-book cataloging training. There has been some discussion of changing cataloging codes in some way so that Music can get credit for enrichments to OCLC records. 2002 Peabody theses are being processed. Old theses processing has been on hiatus because of various problems and other projects. Zora asked at cataloging meeting yesterday that the project be started again. E-resources records problems are being addressed by subject catalogers.
Peg: had no new announcements.
Our next RSIG meeting will be November 20 at Baker.
Minutes submitted by Nancy Boggess-Korekach.