RSIG MINUTES

3/2/00

PRESENT: Susan Bell, Nancy Boggess-Korekach, Zora Breeding,, Sue Davis Peg Earheart, Sylvia Martin, Monica Sanchez, Mary Ellen Wilson

OFFLINE RETURN: Sylvia reported that OCLC had received the latest batch of inventory records sent to them, but that she had not received a detailed report as was the case with the first batch sent to them. There was some discussion on how to proceed with updating currently received material. Susan suggested that once a procedure is in place that it be written up and distributed to appropriate staff so that all are aware of current practice. Sylvia read a thank you from Jim Toplon for RSIG's efforts in getting a project underway to circulate inventory items, newly updated on OCLC, before they are cataloged. Peg noted that she had met with ILL staff to discuss this project. She presented a draft of a procedure for circulating inventory items before cataloging. ACTION: Sylvia will follow up with OCLC to see if we can expect more detailed reports of our records. (Sylvia has since heard that more detailed reports should arrive the week of Mar. 6.) Nancy will send remaining inventory records to OCLC. (Nancy has since sent all inventory records for updating.) Zora, Nancy, Mary Ellen, Monica, and possibly Marshall, will meet to discuss options for sending currently received material for batchloaded updating. When a procedure is decided upon, it will be written up, outlining the routine.

WORKFLOW BUBBLES: Mary Ellen reported that Netfix has added bubbles in WorkFlows with more clearly defined descriptions of locations used by Order Services. ACTION: Zora will submit to Netfix a request to add definitions that she created for Cataloging and Preservation locations.

PSEUDO-PATRONS: Sylvia distributed a revised list of pseudo-patron numbers currently used by RS. There were 2 versions: one from RS Documentation on the web and the other from the RS file in the G directory. The latter includes a listing of numbers blocked and available for reuse. It was noted that the list is somewhat unwieldy, making it difficult to keep 100% accurate. Several numbers were deactivated at the time of the last revision, and it may be possible to deactivate even more. ACTION: Processing team leaders will review the numbers used by their team. At the next RSIG meeting, additional revisions will be noted, and Netfix asked to deactivate any numbers that are no longer needed.

SHELF-READY APPROVALS: Sylvia reported on her recent meeting with John Haar and Central bibliographers where a decision was made to no longer receive shelf-ready approvals. With exclusion of Art material, there was also a decision to not bind paperbacks until after circulation. Questions arose as to whether this decision applied just to Central approvals or to all Central monographs, and as to when this decision would take effect. There was discussion about the wisdom of the decision, based on concern about the long-term effect on the collection, Mary Ellen noted that it could possibly slow down receiving if this decision applied to only certain categories, and a receiver had to ponder whether or not a "Do not bind" flag was appropriate. Sylvia then reported that Sherre Harrington wished to continue with shelf-ready approvals for Science if the PromptCat profile could be changed to include PCC and CORE copy as suggested in the comparative study report - the premise being that perhaps fewer books would come unlabeled. Zora noted that since the report was distributed, we have learned that PCC and CORE are considered as LC copy by PromptCat. Thus, they are already a part of our profile. ACTION: Mary Ellen will pursue discontinuation of Central shelf-ready approvals with BNA. Sylvia will check with John to see how extensive the decision to not bind is, and as to when it should be put into effect. She will also explain to Sherre that the suggested expansion of our PromptCat profile is already in effect.

TIME CHANGE: Susan asked if it would be possible to return to a meeting time of 1:30. Since there were no objections to this, future meetings will start at 1:30 instead of 2:00.

NEXT MEETING: Mar. 15, 1:30 (note time change); Baker