RSIG Minutes, 4/4/01, Goldberg Conference Room, 1:30 p.m.
Present: Roberta Winjum, Sue Davis, Peggy Earheart, Nancy Boggess-Korekach, Mary Ellen Wilson, Zora Breeding, and Susan Bell (minute-taker).
AGENDA ITEM: Dewey series in the Annex to be analyzed (Peg & Zora)
A professor, Margo Todd (History Dept.), has been ordering titles that duplicated which the library already owns within the series, Publications of the Scottish History Society. This Dewey classed/housed at the Annex series, is currently unanalyzed, hence, we assume, the reason for the expensive (series began in 1908 or earlier) duplications ordered. Professor Todd intends to use some titles from this series for fall classes and wants volumes to be analyzed. Analytics will be provided by the cataloging team for all 133 volumes. The following philosophical question was discussed: Should these volumes be reclassed? After MUCH discussion, it was decided that no further RS action will take place until Peg, who’s offered to give Professor Todd a personalized tour of the Annex, gets specifics from her regarding how many volumes the professor anticipates using in her fall classes.
AGENDA ITEM: PromptCat—latest word (Mary Ellen)
Mary Ellen reported that we have begun receiving Promptcat records for materials ordered through Collection Manager for British publications. 1st batch of records arrived 4/2/01, materials to be processed within the next 2 weeks.
AGENDA ITEM: NetLibrary update (Zora, Roberta, Nancy)
The records for NetLibrary were successfully loaded, then sent along to Marcive for TOC; a relatively small group had Table of Contents. From recent messages from several list serves plus our own observation it was noted that certain access fields had been stripped; some of the records had lost all but the first 600 field plus some 700 and 830s stripped out too. A recent Solinet message told us that Solinet/OCLC has been made apparent of this, which, they said, occurred only in the first initial NetLibrary they processed (some of which were included in those we loaded) and that later records were more complete. OCLC will work to identify the "stripped" NetLibrary records and correct them. As yet we do not know the full magnitude of the problem nor how we will address this issue.
AGENDA ITEM: Performance Reviews—any last words? (Roberta & group)
Roberta thanked this group for all our hard work and shared that she intends to issue a RS-wide email thanking all RS staff too. She assured us that she had indeed read each review and made notes on many of the suggestions included within them on how to improve the environment within the library.
UPDATES:
The majority of us, when asked for an individual update of recent activities, gently but firmly referred Roberta to their team’s monthly report, to read for specifics.
As an aside, Roberta told this group that work on the BFAS elimination project continues, although there have been some recent delays. She still expects to meet the anticipated "cut-over" target, sometime in May.
Next RSIG meeting scheduled for April 25th, at Baker with a later-than-usual starting time of 2:00 p.m.
Meeting ended app. 3:30 p.m.
Submitted by Susan Bell