PRESENT: Nancy Boggess-Korekach, Zora Breeding, Sue Davis, Peg Earheart, Sylvia Martin,

Monica Sanchez, Flo Wilson

SHELF-READY MATERIAL: Flo attended the meeting to present a proposal for evaluating shelf-ready approvals. The stated goal on the draft was: "To explore the use of shelf-ready services from approval vendors to expedite the availability of library materials acquired in this way. We seek to decrease the time required to get vendor-selected approval materials to the shelves, while controlling costs, freeing staff who currently perform the functions associated with this processing for other projects and maintaining quality cataloging and processing for the items in question". In addition, the proposal listed the participants, the time frame, and suggested methodology for carrying out this evaluation. Discussion followed. Flo also mentioned the merits of a flow chart, drawn up by Sherre Harrington, for receiving books within the Science Library. ACTION: Sylvia will meet with Mary Ellen Wilson to discuss implementation of the proposed methodology. Any comments on the proposal should be sent to Flo. Sylvia will also send copies of the Science flow chart to RSIG members.

ANNEX: Peg announced that there are 3 new item types for the Annex: PER-OV (Oversize Periodicals, currently being used only for Cen), PER-OV-L (Div, Mngt, Sci Periodicals), PER-FOL (Folios). These were created to permit easier circulation of oversize materials from the Annex. As other libraries begin to transfer oversize periodicals to the Annex, circulation mapping will be put in place for them also.

SHADOWED WITHDRAWNS: When a single copy is withdrawn, the record is shadowed. In order for a new copy of the same title to appear in the browse index, some change must be made to a field that is posted to the browse index. Nancy reports that this should be fixed in U99.1

SRCs: In order to produce reports for claiming purposes, the vendor ID must be in the serial control record. ACTION: Remind staff who create SRCs of this fact.

FRAGILE BOOKS: Zora mentioned that books are coming to catalogers banded together with rubber bands and/or with brittle pages clipped together with paper clips. Both of these methods are proving detrimental to material. ACTION: Staff should clip any enclosures to flags inserted in the books, or use plastic bags when dealing with fragile material. Sue will write up some instructions for use with brittle material to be posted on the Web.

NEXT MEETING: Wed., Apr. 28^th, 2:00, Baker Conference Room