The teams of Technical Services include Order Services, Cataloging, Preservation, and Resource Services Maintenance. The mission of Resource Services, of which we are a part, is to expedite and enhance information access for the university community. The following two goals can be considered Technical Services’ driving force during 2000/2001.

• Efficiently acquire, accurately describe, and carefully preserve library materials.
• Regularly evaluate existing services and procedures and make changes when warranted, while maintaining or improving productivity.

Our effectiveness is continually monitored through participation in the Resource Services Cost Study analysis of our work activities.

With the above goals in mind, the list below summarizes some of the activities and accomplishments of Technical Services in 2000/2001. These activities and accomplishments have been broken into four groups: Innovations, Projects, Changes, and Personnel. The report ends with a list of Technical Services goals for 2001/2002 and selected statistics for the past year.

1. Eliminating BFAS (Book Fund Accounting System) and implementing the Acorn/PeopleSoft interface for invoice processing
2. Ordering a Netlibrary e-book collection and loading bibliographic records into Acorn
3. Contracting with Marcive for bibliographic record enhancement through the automated addition of tables of contents
4. Automated posting of the EBSCO subscription invoice
5. Automated loading of PromptCat bibliographic records for British approvals, in addition to US approval records already received
6. Changing Central monograph binding policy to allow binding of some newly cataloged monographs. Central serial binding procedures were also streamlined. Processing of all bindery invoices was improved to include encumbering of payments on Acorn.
7. Developing procedures for use of the Procurement Card for library materials purchases by Division libraries
8. Planning to outsource music cataloging backlog to Flourish
9. Preservation Team Leader participating in special datalogger monitoring project
10. Distributing Rescubes to campus libraries to add to their already existing library disaster response kits
11. Visiting Ingram to explore the potential of enjoying greater benefits to our ordering process by taking advantage of their proximity and size
12. Involving Preservation Team in the Special Collections photo-digitizing project

1. Moving from Infoview to Workflows
2. Unicorn 2000 testing and implementation
3. Planning and conversion to Pinyin headings
4. No longer sending materials to Observatory library

New hires:

Regina Berry, Order Services; Angel Bruner, Order Services; Dewanda Lee, Preservation; JoNell Owens, Order Services; Dennis Sauls, Order Services; Roberta Winjum, Coordinator of Technical Services

Departures:

Karen Coles, Preservation; Diane Grantham, Cataloging & Authorities; Marilyn Henry, Resource Services Administration; Dan Riggs, Order Services

Transfers:

Yuh Fen Benda, Order Services to Cataloging; Yan Xia Zhong, serial receiver to verifier job in Order Services

Other:

Lifetime achievement award to Jean Wright

The goals shown below will be used to guide our activities and measure our accomplishments during the coming year. Goals and projects within the Technical Services teams are set with these goals in mind:

• Acquire and process library materials efficiently and cost effectively with a turnaround time acceptable to Division Libraries

• Accurately, clearly describe both electronic and paper library materials in the on-line catalog to maximize user access

• Effectively preserve digital and paper library materials

• Explore opportunities for cooperation/partnerships with other libraries or vendors

• Maintain awareness of new products, services, and trends in libraries; evaluate existing services and make changes when warranted

• Clearly communicate Technical Services activities among Technical Services teams and library-wide

• Involve and develop Technical Services staff within their teams and library-wide

Ordering and receipts:

19,030 orders placed

32,004 monographic items received; 18,668 firm orders and 13,336 approvals

50,981 periodical and serial issues checked-in

Cataloging:

1,851 titles re-cataloged, 24 retrospectively converted, 260 reclassified

35 volumes reinstated

10,130 withdrawals

Authorities:

97,541 authority records touched; 46,586 created, 50,865 modified

26,820 bibliographic records modified for authority work

Binding:

16,770 total items bound; 7,733 monographs and 9,037 periodicals and serials

Marking:

47,990 books and serials labeled; 3,058 unbound serials labeled; 1,996 rush items labeled

6,435 microfiche stamped; 224 microfilm labeled

Repairs:

2,611 total volumes repaired with 3,818 treatments