October 25, 2001

To: Yuh-Fen Benda

Brian Kurowski

Laura Power

Yan-Xia Zhong

From: Roberta Winjum, Coordinator of Technical Services

The Technical Services Workflow Task Force would like to ask each of you to serve on a Series Task Force, to look at how series are processed by Vanderbilt University Technical Services teams. We feel that this is one of the more complex and important areas of processing, and one that is currently somewhat confusing and possibly inefficient.

Your charge is to thoroughly review current series processing procedures, identify any areas where the procedures need improvement, and make recommendations for how the procedures could be improved. You may consult with other staff as needed to meet this charge. Your recommendation for improvements may include related issues, such as training or other areas that you identify.

I have asked the four of you based on comments from your supervisors. All of you are very involved and experienced in series work, and we look forward to your recommendations. Laurie Power has agreed to serve as chair of the task force.

Because we are looking at all workflow, and series work is an integral part of several procedures, we will need your recommendations soon. We would like to see your recommendations no later than Jan. 28, 2002. They should be submitted to members of the Technical Services Workflow Task Force (Zora Breeding, Sue Davis, Mary Ellen Wilson, and Roberta Winjum). The Workflow Task Force will be responsible for the final decision, dissemination, and implementation of any changes.

If you do not wish to serve on the task force please let me know. Otherwise, Laurie should be in touch with you about scheduling your first meeting. The Workflow Task Force would also like to invite you to attend our next meeting, at 9 AM on Nov. 7, 2001, in Baker Conference Room. We can clarify any questions you might have at that time.

Thank-you very much.