Cataloging

Creating Holdings in Unicorn

TO CREATE HOLDINGS :

Click on the Add Holdings button.
Select a library from the drop down box and hit OK, which will bring up a holdings template to fill out.

Fixed fields:

Rec_Typ defaults to y for serials -- change to v for booksets

Enc_Lvl defaults to 4

Lang defaults to eng -- change to appropriate language code if holdings captions are in another language, i.e. for Bd., use ger (same as lang code in the fixed field of the bibliographic record)

Copy and paste (or type in exactly) the home location from the vol/copy tab in the bib record into the subfield c in the 852 field. This is a **required field**.

Use subfields h-j for call no. information.

h=classification part (ex: Q1 in example below , Shelved by title, Shelved separately)

i=item part, Cutter or date to make item unique (ex: .N2 in example below )

**for titles with double Cutters,include first in |h: (ex: |hHF5681.R25|iI535)

j=shelving control no. (ex: MiFilm 106)

Use subfield z for notes that display in the OPAC

• For classed together analyzed series, use the following note: |zFor circulation status search by individual author or title

• For shelved separately titles (formerly Classed sep.), use: |zFor call number and circulation status search by individual author or title

Use subfield x for notes that do not display in the OPAC

Variable fields:

852= location and call no.
866= holdings
867= supplements
868= indexes

The default brings up the 866 & 868 fields for holdings and indexes. Type holdings data in the 866-868 fields, with no spaces between the subfields and data but a space between the enumeration and chronology. An unused field will disappear when you click ok. The 852 |c field is required.

To add fields, click on the before or after icons at the top right of the screen and fill in the tag number, indicator values, etc.

Science library example (actual notes vary according to library):

Location: 852 [ ] |cPERIODICAL|hQ1|i.N2|zScroll down for list of current issues shelved by title on the Current Periodicals shelves

Holdings: 866 [41] |81|av.1 (1990)-v.6 (1995)
Supplements: 867 [41] |81|a1992
Indexes: 868 [41] |81|av.1

TO EDIT HOLDINGS:

Click on the Holdings bar beneath the Marc Hldgs tab.

TO ADD ANOTHER HOLDINGS:

Click on the Add Holdings button beneath the Marc Hldgs tab.
Order of holdings is alphabetical by library. Within the same library, the most recently created holdings record displays first.

TO DELETE HOLDINGS:

Click on the Remove button beneath the Marc Hldgs tab.