ALA Award Winning Books

Children's Book Awards Program (click for list)

1) Search ACORN first for duplication:
Begin searching by doing title search. (Always do your searching from the information on the book's title page, and not from invoices.) If that is not successful, then do an author search and then, if nothing is found, try the ISBN.

If a duplicate record is found on ACORN:

1. Follow procedure for processing of copy 2's, flag as an IDENT, if appropriate.
2. Add 980 field: (Vendor Code, Invoice Number, Invoice Date, separated by semicolons)

2) If no record is found in Acorn, bring in a record from SmartPort or create a Provisional Record. (WorkFlow Properties may be set to Create Copy when the provisional record is create in Acorn.)

3) BOOK MAY BE SPEED CATALOGED AT THIS POINT IF APPROPRIATE. (Refer to Speed Cataloging Procedure.)

4) If item is not speed cataloged, add a 951 field indicating the cataloging status. Insert Acorn printout in the book if MC or flag as NC, as appropriate.

5) Edit Item Record:

CALL NUMBER INFO: Insert XX in front of the call number unless Speed Cataloged. (It will automatically be XX if the record is provisional.)
LOCATION: Change the HOME LOCATION to YOUTH, and the CURRENT location to BAKER HOLD.
CAT 1: 23-PEABODY
CAT 2: BLANKET-OR

ENTER THE BARCODE NUMBER INTO THE RECORD.
Add Price (from the invoice) to the Price field of the Item record.

Add 980 field: (Vendor Code, Invoice Number, Invoice Date, separated by semicolons)

6) Invoices should be paid on the blanket order record (AEC1810, Award winning children's books [blanket order], PO# RS173324). Create a new orderline, listing the titles received, the Award, and the invoice number in the Comments field. Be sure to make Date Loaded = TODAY. Add invoice number in order Parts field.

7) Barcode piece, flag RUSH, Youth (pink flag), and route.

8) Initial and date the invoice. Forward the invoice to Sherry Huffer for final processing.

9) Note: You do not need to add a 586 field to the bib records with the name of the Award won. This will be done by the Peabody Library (Lara Beth Lehman) upon receipt of the books.

3/08/2007; mew