Blanket Orders

1) Search ACORN first for duplication:
Begin searching by doing title search. (Always do your searching from the information on the book's title page, and not from invoices.) If that is not successful, then do an author search and then, if nothing is found, try the ISBN.

If a duplicate record is found on ACORN:
Check with bibliographer to determine whether or not she wants to keep duplicate.

If duplicate is not kept:

• Insert white flag with DUP written on top portion
• Contact vendor to request return authorization.
• On the invoice, note that the title is a dup with "DUP OF (ACORN #)", and deduct the price of the title from the total due.
• Give book to Linda with a copy of the invoice.

If duplicate is kept:

• Follow procedure for processing of copy 2's
• If title is a serial or serial added volume, follow procedure for processing of serial added volumes
• Add 980 field: (Vendor Code, Invoice Number, Invoice Date, separated by semicolons)

2) If no record is found in Acorn, bring in a record from SmartPort or create a Provisional Record. (WorkFlow Properties may be set to Create Copy when the provisional record is create in Acorn.)

3) BOOK MAY BE SPEED CATALOGED AT THIS POINT IF APPROPRIATE. (Refer to Speed Cataloging Procedure.)

4) If item is not speed cataloged, add a 951 field indicating the cataloging status. Insert Acorn printout in the book if MC or flag as NC, as appropriate.

5) Edit Item Record:

CALL NUMBER INFO: Insert XX in front of the call number. (It will automatically be XX if the record is provisional.)
LOCATION: Change the HOME LOCATION to STACKS, and the CURRENT location to BAKER HOLD.
CAT 1: (enter appropriate subject,)
CAT 2: (enter BLANKET-OR)

ENTER THE BARCODE NUMBER INTO THE RECORD.
Add Price (from the invoice) to the Price field of the Item record.

Add 980 field: (Vendor Code, Invoice Number, Invoice Date, separated by semicolons)

6) Add Acorn record number to the invoice to the left of the title.

7) Barcode piece, flag, and route.

8) Initial and date the invoice. Post invoice in Acorn as usual. Note any amounts deducted from the invoice in the COMMENT field, along with the original amount of the invoice. In the INVCP field, add "Y", so that a copy of the invoice will be sent with the payment. Forward the invoice to Sherry Huffer for final processing.

1/11/2005; mew