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World Bank Print Archive

1) Search ACORN first for duplication:
Begin searching by doing title search. If that is not successful, then do an author search and then, if nothing is found, try the ISBN.

If a duplicate record is found on ACORN:
Check with bibliographer to determine whether or not she wants to keep duplicate.

If duplicate is not kept:

  1. Insert white flag with DUP written on top portion
  2. Contact vendor to request return authorization.
  3. On the packing list, note that the title is a dup with "DUP OF (ACORN #)"
  4. Give book to Linda with a copy of the packing list.


If duplicate is kept:

  1. Follow procedure for processing of copy 2's
  2. If title is a serial or serial added volume, follow procedure for processing of serial added volumes
  3. Add 980 field: Vendor Code; Packing List Number; Date; Paid on RS154917



2) If no record is found in Acorn, bring in a record from SmartPort or create a Provisional Record. (WorkFlow Properties may be set to Create Copy when the provisional record is create in Acorn.)

3) BOOK MAY BE SPEED CATALOGED AT THIS POINT IF APPROPRIATE. (Refer to Speed Cataloging Procedure.)

4) If item is not speed cataloged, add a 951 field indicating the cataloging status. Insert Acorn printout in the book if MC or flag as NC, as appropriate.

5) Edit Item Record:

CALL NUMBER INFO: Insert XX in front of the call number. (It will automatically be XX if the record is provisional.)
LOCATION: Change the HOME LOCATION to STACKS, and the CURRENT location to BAKER HOLD.
CAT 1: (enter appropriate subject based on the LC classification of the title)
CAT 2: (enter BLANKET-OR)

ENTER THE BARCODE NUMBER INTO THE RECORD.
Add Price (List Price from the packing list) to the Price field of the Item record.

Add 980 field: Vendor Code; Packing List Number; Date; Paid on RS154917


6) Add Acorn record number to the invoice to the left of the title on the Packing List.

7) Barcode piece, flag, and route.

8) On PO#RS154917, on the orderline where the payment for the year was made, create a COMMENT field and enter the titles received in the shipment.

9) These materials are pre-paid annually and Mary Beth monitors these titles based on the Packing List. After work is complete, initial and date the packing list. Send a copy to Mary Beth Blalock/ Collections Development.

4/20/2005; mew