CONGRESSIONAL QUARTERLY APPROVAL PLAN

IN THE MAILROOM:

As the CQ packages are open in the mailroom, books are given directly to Alice. All invoices are given to Alice as they are received in the mail.

VERIFICATION:

1) Search ACORN first for duplication:

Begin searching by doing title search. (Always do your searching from the information on the book's title page, and not from invoices.) If that is not successful, then do an author search and then, if nothing is found, try the ISBN.

If a duplicate record is found on ACORN, check with bibliographer to determine whether or not he/she wants to keep duplicate.

If duplicate is not kept:

Write "DUP of" and ACORN number on invoice slip, your initials and date
Insert white flag with DUP written on top portion
Give book to Monica

If duplicate is kept:

Follow procedure for processing of copy 2's
If title is a serial or serial added volume, follow procedure for processing of serial added volumes
Add 980 field: Date, Prices, and Invoice number, and CQ
Add 981 field: Funding information

2) If no record is found in Acorn, bring in a record from Smartport or create a provisional record.

3) BOOK MAY BE SPEED CATALOGED AT THIS POINT IF APPROPRIATE. (Refer to Speed Cataloging Procedure.)

4) Create and Edit Item Record:

CALL NUMBER INFO: Insert XX in front of the call number. (It will automatically be XX if the record is provisional.)
LOCATION: Change the HOME location to STACKS, and the CURRENT location to BAKER HOLD.
CAT 1: (enter appropriate subject)
CAT 2: (enter appropriate APL code here)

ENTER THE BARCODE NUMBER INTO THE RECORD.
951: Cataloging status

5) Fill out Verification slip:

ACORN record number
Verifier's initials
Fund code (enter as follows: 6100)
Destination: Central
Bottom of slip: CQ Approval

5) Insert Acorn printout in the book if MC or flag as NC, as appropriate. Barcode piece and route.

6) Initial, date, and add ACORN record number to the invoice and give to Rita Breen. Rita will pay on VURS-9224 and forward to Sherry for final processing of invoice.

8/23/2002 mew