|
Order
Services
|
Technical Services |
IN THE MAILROOM:
After the packages are open in the mailroom, books are shelved on a separate shelf in the mailroom for French approvals. The verifier will retrieve these materials from the Mailroom for processing. French approvals are generally processed within 3-4 weeks of their receipt in the mailroom. This normal delay increases the likelihood of finding a record for these materials so that Provisional records are not necessary.
VERIFICATION:
1) Search ACORN first for duplication:
Begin searching by doing title search. (Always do your searching from the information
on the book's title page, and not from invoices.) If that is not successful,
then do an author search and then, if nothing is found, try the ISBN.
If a duplicate record is found on ACORN:
Check with bibliographer to determine whether or not she wants to keep duplicate.If duplicate is not kept:
1. Insert white flag with DUP written on top portion
2. On the invoice, note that the title is a dup with "DUP OF (ACORN #)", and deduct the price of the title from the total due.
3. Give book to Linda with a copy of the invoice.
If duplicate is kept:1. Follow procedure for processing of copy 2's
2. If title is a serial or serial added volume, follow procedure for processing of serial added volumes
3. Add 980 field: (Vendor Code, Invoice Number, Invoice Date, separated by semicolons)
2) If no record is found in Acorn, bring in a record from SmartPort or create
a Provisional Record. (WorkFlow Properties should be set to Create Copy when
the record is added to Acorn.)
3) BOOK MAY BE SPEED CATALOGED AT THIS POINT IF APPROPRIATE. (Refer to Speed Cataloging Procedure.)
4) If item is not speed cataloged, add a 951 field indicating the cataloging status. Insert Acorn printout in the book if MC or flag as NC, as appropriate.
5) Edit Item Record:
CALL NUMBER INFO: Insert XX in front of the call number. (It will automatically be XX if the record is provisional.)
LOCATION: Change the HOME LOCATION to STACKS, and the CURRENT location to BAKER HOLD.
CAT 1: (enter appropriate subject, generally "34-FR-ITAL")
CAT 2: (enter appropriate APL code here, generally "APPROVAL")ENTER THE BARCODE NUMBER INTO THE RECORD.
Add Price (from the invoice) to the Price field of the Item record.Add 980 field: (Vendor Code, Invoice Number, Invoice Date, separated by semicolons)
6) Add Acorn record number to the invoice to the left of the title. If any title
is to be paid on a fund other than the French approval fund, write that fund
below the record number.
7) Barcode piece, flag, and route.
8) Initial and date the invoice. Post invoice in Acorn using Acorn record numbers in the Line field, and linking the payment to the French approval fund (90013400). Note any amounts deducted from the invoice in the COMMENT field, along with the original amount of the invoice. In the INVCP field, add "Y", so that a copy of the invoice will be sent with the payment. Forward the invoice to Sherry Huffer for final processing.
10/10/2002; mew