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Leisure Reading Collection

Processing in Order Services

 

Two accounts have been set up with Ingram to provide materials for the Leisure Reading Collection (for the Central Library). For routine LRC materials, Ingram will apply all the necessary barcodes, ownership stamps, genre labels and mylar covers before shipping the books to us. For this reason, Ingram should be the primary vendor for all Leisure Reading Collection and/or SUPERRUSH titles.

The two accounts, and their priority within Ingram, are:

#20C7754 - for Leisure Reading Collection (non-SUPERRUSH) materials - these titles will be "picked" by Ingram within the week, and will receive pre-processing prior to shipment

#2096369 - for all SUPERRUSH materials - these titles will be "picked" by Ingram within 24 hours, and will NOT receive pre-processing (effective 7/2003)

Upon receipt of these requests:

  1. Verifier will add record to Acorn with appropriate holding code. (Note that Audio Books ordered for LRC receive the same holding code - item type, location, etc.- as the books)
  2. Monica will select the appropriate vendor code according to the priority of the material:

    Leisure Reading Collection - use account 20C7754, and vendor code 4517/LRC

    SUPERRUSH - use account 2096369, and vendor code 4517/SUPERRUSH

  3. The order will be created using one of the above vendor id's, with a Date Ready and Date Mailed of TODAY. (This will prevent the order from printing.)
  4. OS will order with Ingram (either by phone or on I-Page), citing the relevant Ingram account.
  5. Ingram will provide processing based on the account used.
  6. Upon receipt, both categories of material will be given priority processing within Order Services:

    Leisure Reading Collection will be given priority over other regular (non-rush) receipts

    SUPERRUSH will be handled as Rush, and assigned to the person handling Rush receiving that day.

  7. Materials will be received as usual; barcode on the piece will be entered into the Acorn record.
  8. Ingram will bill for the processing as a separate charge on the invoice. Processing charge should be paid as a separate line on the invoice (from the material charge), and linked to fund 10909012. In LINE field of invoiceline, enter "PROCESSING". In the COPIES field, enter the number of copies processed.
  9. Materials may be speed cataloged. If Order Services speed catalogs these materials, the receiver should charge these materials to pseudo-patron #80465 (RS BAKER MESSENGER TO CENTRAL), box the books, and ship them directly to Janet Thomason/ Central Library/ Leisure Reading Collection. Be sure to include all appropriate flags, including SUPERRUSH.
  10. Materials that are not cataloged in Order Services should be routed, including all necessary flags and paperwork, to the Level 1 or Level 2 shelf in the mailroom.

Processing in Cataloging

  1. Catalog material as appropriate.
  2. Cataloged Leisure Reading books should be taken to Yolanda in Central Circulation. Circulation will take care of discharging and physical processing of the materials.

Written by Mary Ellen Wilson on 10/09/2001; updated 01/03/2008