OS header
If it is noticed upon receipt that the material is damaged in anyway,
immediate steps should be taken to either replace the material or send it
to Preservation for repair.
Do not handle library materials while eating.
Do not write notes on top of books where the impression will damage the cover.
Always keep in mind that we may need to ask permission to return the material
to the supplier. Until it is confirmed that we do indeed wish to keep the
material, do not mark the piece in any way.
Care should be taken when paperclipping materials inside the volumes to avoid
damage to the pages.
Processing Option A:
Central, Education, and Music: (see exceptions, below)
Bound volumes - place one barcode on the back cover, and one top center of
the inside of the front cover. If the book has a dustjacket, it should be
placed inside the book, close to the rear. (Do not insert in the very front
where it will interfere with reading the paperwork or the title pages.)
Paperback volumes - place one barcode on the back cover, and paperclip the
other two on top of the paperwork in the piece. This includes serials that
are designated BIND ON RECEIPT.
Processing Option B:
Divinity, Curriculum Lab (books), Science/Engineeering
libraries, Management, Rush
and/or Patron Requests
(see procedures), Do Not Bind:
Hardcover and paperback materials are both processed the same. Attach one
barcode to the back cover, and one to the top center of the inside of the
front cover. (For Divinity books, the barcode on the back cover is always
placed in the vertical position.) If the book has a dustjacket, it should
be placed inside the book, close to the rear. (Do not insert in the very front
where it will interfere with reading the paperwork or the title pages.) Insert
appropriate flags (Rush, Patron Request/Do Not Bind, or DO NOT BIND)
The following illustrates the proper placements of the barcode on the back
cover of a book - in both cases, the barcode should be placed 1/2 inch down
from top of cover, and 1/2 inch in from spine. On bound volumes, the barcode
may be placed slightly closer to the top edge of the book to avoid covering
text, if necessary.
If the placement of the barcode vertically (1) will cover text, the barcode
may be placed horizontally in the same location (2). If the latter position
will also cover text, the default is to place the barcode in the vertical
position. Care should be taken to avoid placing the barcode in the gutter
of the book.
These guidelines apply regardless of the language of the book - that is, a
Hebrew book will have the barcodes attached in the same places as one printed
in English, even though the Hebrew book will read from right to left.
Other Special Handling Instructions:
Special Collections and CENF-BAUD (Baudelaire) - (not including VCol
and VCos)-
DO NOT ATTACH ANY BARCODES TO THE BOOKS. RECEIVERS SHOULD GIVE THESE BOOKS
TO SUZANNE BELL FOR PROCESSING (VCol and VCos may be barcoded and marked).
Leisure Reading Collection (including SUPERRUSH)- IF there is a dustjacket.
1) Attach one barcode vertically to the back of the book itself in the usual
location.
2. Attach one vertically inside the front cover about half way down along
the spine. ( This one will then be visible when the jacket is attached.)
3. Attach one vertically to the back of the bookjacket near top of spine.
If no dustjacket, barcode as usual.
Working Collections -
These materials are not barcoded unless the record indicates otherwise, as
with Div Working Copies.
Arts or 0300 funded materials-
These materials are given special treatment in Binding. Material with a
Location of ARTS should receive an ARTS flag. Material paid for on an Arts
fund (0300, 0310, 0352, 0353, 0356, ETC.), but NOT going to ARTS, should receive
an "0300" flag. It is not necessary to use both for materials that
are paid for by, and going to, ARTS.
Condition problems:
Receivers should always be aware of the condition of the material they are
handling. Watch for broken or brittle covers, torn pages, etc. If materials
are sent to us in damaged condition, we may be able to return for replacement.
Particularly with gift materials, watch for mold, pests, and other problems.
If discovered, the material should be isolated immediately, and enclosed in
plastic (we have bags for this purpose). If in doubt as to the condition of
the material, check with Preservation before processing. Materials may be
sent to Preservation for minor repairs.
Routing:
Cataloged materials (Serial added volumes and materials Speed Cataloged in
Order Services) will be placed on the Binding/Marking truck. Place hardcover
materials on the top shelf, and paperbacks on the bottom shelf. ALL these materials
will be charged to one Binding/Marking number (274566), but hardcover and paperbacks
will be boxed separately, as much as possible. Boxes will be addressed to Binding/Marking
, from Order Services, and dated.
Other materials should be routed as appropriate.
revised 9/6/2004 mew//updated tac 12/20/2007