Posting special (non-invoice) payments in Acorn

Exceptions to routine invoice processing: the following payments do not go through routine PeopleSoft processing:

1) Procurement card invoice records. Since these are technically already "paid", these invoice records should immediately be changed (manually) to a status of PAID, using "PCARD" as the check number (using PAY INVOICE Wizard).

2) Checks from vendors: These are posted as credits, using the check number (prefixed by CK) as the "invoice number". Since these will not go through PeopleSoft processing, these invoice records should immediately be changed (manually) to a status of PAID, using "CHECK" as the check number, (using PAY INVOICE Wizard). Make a printout of the Acorn invoice record (showing fund to be credited), and send it along with the check to Pat Johnson, OUL for further processing.

3) Any "dummy" invoice records for which we do not require a check to be written. As above, these should be changed immediately to PAID, using "NONE" as the check number, (using PAY INVOICE Wizard).

4) 1180's: If a particular book fund is to be charged, a dummy order/invoice may be created. As the account and center have already been charged, these will not go through PeopleSoft processing. These invoice records should immediately be changed (manually) to a status of PAID, using "NONE" as the check number, (using PAY INVOICE Wizard).