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Preservation
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Technical Services |
After cataloging, binding decisions for Peabody paperbacks will be made by Preservation based on the physical characteristics of a book. A book will be sent for binding or minor repairs when it is not in "shelf-ready condition".
Not in shelf ready condition =
Thin paper covers
Uncut pages
Staples holding the volume together, no matter where they are placed (includes pamphlets)
Adhesive failure at the spine
Over 2" thick
Oversize (height greater than 29 cm)
Reference paperbacks will continue to be immediately bound after cataloging.
Exception: any Patron requested item with a "Do Not Bind" flag overrides the above criteria.
In cases of doubt, the volume will be sent to the stacks unbound. At their
discretion, Peabody Library may return volumes to Preservation for binding either
before or after items have circulated. Preservation staff will determine the
proper treatment, e.g. mylar cover, custom bind, spine repair, etc. for these
materials. Since this is a judgment call, staff may not agree on every binding
decision. However, we will work collegially to accept each other's judgments.
Peabody will re-barcode volumes they send to Preservation for binding.
Order Services will attach one barcode and clip the other two barcodes to Peabody paperbacks. The second barcode will be attached during the marking process. A single category of Pseudo Patron, for items sent from Order Services to Binding/Marking, will be used for charging all speed-cataloged books and bound serial added volumes. Order Services will separate all of these books into only two categories: paperbacks and hardbacks, and send them to Binding/Marking separately.
All paperback volumes will go to a Preservation "decision shelf". These will include Reference and Peabody speed-cataloged paperbacks, which must all be identified by colored flags. Paperbacks that Preservation decides to send for binding will then be re-charged to Bindery by Preservation staff. All other speed-cataloged books will be marked without re-charging.
Cataloging will deliver their paperback books needing Preservation decisions to the "decision shelf" at the completion of cataloging.
Machelle Keen will be the primary binding decision person, backed up by Charlotte Lew, Sue Davis, and Karen Pillow in that order. The binding decision shelf will be checked daily.
No other changes to processing paperback materials are included in this procedure; e.g. brittle books, etc., which continue to follow already established routines.
This procedure will be used for the 2003-2004 fiscal year. After that time Peabody will revisit the decision and may decided to make changes.