Processing Document Reproduction Services/Etherington Conservation Center Preservation Photocopy Items

Owning library

1. Fill out a DRS/ECC slip for each item and include any special instructions that differ from the standard profile on file at DRS/ECC.

--Decide if originals should be returned.
--Decide if originals should be disbound for copying.

2. Identify the fund for Acorn payment.

3. Make sure items have Acorn records and are barcoded before sending to Sue Davis in TSPreservation.

--Add a Staff Note to the Acorn record indicating item is going to DRS/ECC for preservation photocopying.

TSBinding

1. Make sure the Mid-Atlantic Bookbindery knows shipment is coming to DRS/ECC and if there are any special requirements.

--Send items to Keith Roberts' attention.
--Create LINCPlus record for each preservation copy required. Ex: 2 records for 2 copies.
--Send detailed letter to Keith spelling out any special instructions for DRS/ECC along with shipment.

2. Input in LINCPlus separate P.O. number (lot#) for tracking and invoicing purposes. Create separate P.O. # for each title if want originals and preservation photocopies returned together for cataloging updating.

3. Charge to Commercial Bindery before shipping out.

4. Package DRS/ECC items separately for shipping to bindery.