Process for Updating Acorn Holdings for Periodical and Serials Sent to ICI-MAB Bindery

NOTE: Updating Acorn holdings records requires specialized training. Do not update Acorn records unless you have received this training. The steps below highlight the basic steps to follow in Acorn.

After volumes are sent to the bindery, the copy of the pattern that we retained when revising should be used to update MARC holdings record on Acorn.

A. Pull up Acorn record by either title or call number under Modify
Existing Title Wizard (Blue Book With Pencil Eraser).

B. On Modify Title screen, choose MARC Holdings tab. This should show a current listing of bound and occasionally unbound holdings. Edit record to reflect the bound volume indicated on the pattern you are holding. Remember to save your edits.

C. Now you must check to see that the owning library has removed the receipt lines for the unbound issues of the newly bound volume. If not, choose Remove Titles, Call Numbers or Copies wizard (Open Blue Book with Red X). Choose Current Title and press enter. Click box to right of each issue included in bound volume and click REMOVE. Make sure it is correct before you remove, because once you click, it is gone. Acorn will tell you how many items you have deleted. Record that number on the pattern.

D. Continue this procedure until all the patterns for one P#/R# are completed. Once finished, add the number of items deleted and number of items updated and enter on statistics sheet.

Machelle Keen 2/2/05