Leisure Reading Collection

McNaughton Adult Book Plan

The titles may be ordered on McNaughton's web site, and the titles will be delivered directly to the Central Library. They will be physically processed to include a spine label, pocket label, and a large bar code label that contains the eye-readable bar code and the Vanderbilt Library name and address. We have supplied Brodart with the range of bar code numbers to use.

In addition to the physical processing of the books, we will receive cataloging records for the titles from Brodart. OS will load the records into Acorn upon confirmation by Central of receipt of the books (they will send OS a copy of the packing list), and will go into the catalog as "on the shelf". A sample record appears below:

000: : |aam a0p
001: : |aBRD2003054273
003: : |aPWmBRO
005: : |a20040217141238.0
008: : |a030605s2004 nyu 000 1 eng
010: : |a 2003054273
020: : |a0743249925 :|c$25.00
040: : |aDLC|cDLC
043: : |an-us-co
050: 00 : |aPS3554.U494|bB655 2004
082: 04 : |a813/.54|222
100: 1 : |aDunning, John,|d1942-
245: 14 : |aThe bookman's promise :|ba Cliff Janeway novel /|cJohn Dunning.
260: : |aNew York :|bScribner,|cc2004.
300: : |a369 p. ;|c25 cm.
510: 4 : |aNew York Tim,|cMarch 14,2004
521: 1 : |aAdult.
600: 10 : |aBurton, Richard Francis,|cSir,|d1821-1890|xFirst editions|vFiction
650: 0 : |aJaneway, Cliff (Fictitious character)|vFiction.
650: 0 : |aBooksellers and bookselling|vFiction.
651: 0 : |aDenver (Colo.)|vFiction.
655: 7 : |aMystery fiction.|2gsafd
949: : |hCEN-LRCB|i30081039183276|p25.00
596: : |a1

To facilitate loading of the records and retrieval via report, a new holding code of CEN-LRCB has been created that will additionally give these records an Item Cat 2 of LEISURE. This Item Cat will ONLY be used for these McNaughton books. Records are loaded with a Date Cataloged of NEVER so that they will be processed through Marcive.

1. Upon receipt of the preprocessed books in the Central Library, Central Circulation will notify Mary Ellen Wilson (and copy Monica Sanchez) that the books have been received.
2. The retrieval of the records from Brodart has been automated, so the record file should already be available for loading, in the Marc Import directory. (Format:m0708847.fil, for example)
3. Using "Brodart LRC records" (bibload) report, Mary Ellen will load the records into Acorn. These records are automatically loaded with a Date Cataloged of NEVER. Once they are loaded, Mary Ellen will manually update each bib record, creating a 994 field: |a92|bTJC . The addition of this field will cause the record to be sent to Marcive for processing.
4. After approximately 48 hours ( to allow for Marcive processing), Mary Ellen will change the Date Cataloged to TODAY.

The Acorn records will not have individual order records attached. The blanket order for these materials will be paid under a2714103, order number RS184195, McNaughton Adult Book Plan [Blanket order]. These records should not be used for TS orders. See Criteria used to determine duplication.

Central library will be able to run reports, based on the Item Cat 2 and other factors, to determine when the materials should be withdrawn. Central Library will be responsible for the return of these materials to McNaughton.

OS will continue to order Leisure Reading Collection materials for the library through Ingram, for titles that Central prefers to own. These titles will NOT be given the Item Cat 2 of LEISURE.

mew 2/28/2007